Executive Assistant

Green Mineral Investment; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A mining and quarrying company in Dubai is seeking a highly organized Executive Assistant to support the executive team. The role involves managing schedules, coordinating meetings, and ensuring smooth daily operations. The ideal candidate will have experience in similar administrative roles and exceptional communication skills, alongside proficiency in Microsoft Office Suite. This is an excellent opportunity for a proactive individual to contribute to a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role within the mining or industrial sectors.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Strong verbal and written communication skills, with an emphasis on professionalism and clarity.
• Ability to handle confidential information with integrity and discretion.
• Strong problem-solving skills and a proactive approach to identifying and addressing challenges.
• Demonstrated adaptability and resilience in a dynamic work environment.

Responsibilities

• Manage the executive’s calendar, including scheduling meetings and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Act as the primary contact between the executives and internal/external stakeholders.
• Conduct research and compile data to support decision-making processes.
• Organize and coordinate company events, meetings, and conferences.

Skills

Time Management

Communication Skills

Organizational Skills

Technical Proficiency

Discretion and Confidentiality

Problem-Solving Abilities

Interpersonal Skills

Education

Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to support our executive team in the mining and quarrying sector. The ideal candidate will play a crucial role in ensuring the smooth operation of daily activities and will be responsible for a range of administrative tasks. This position requires a blend of administrative expertise, excellent communication skills, and the ability to handle sensitive information with discretion. The Executive Assistant will work closely with executives to manage schedules, coordinate meetings, and facilitate communication across various departments. The successful candidate will thrive in a fast‑paced environment and demonstrate a commitment to excellence in service delivery.

Responsibilities

1. Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management and efficiency.
2. Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
3. Act as the primary point of contact between the executives and internal/external stakeholders, fostering positive relationships and effective communication.
4. Conduct research and compile data to support decision‑making processes, providing executives with relevant information and insights.
5. Organize and coordinate company events, meetings, and conferences, ensuring all logistical details are handled smoothly.
6. Maintain confidential files and records, ensuring that sensitive information is protected in compliance with company policies.
7. Assist in the preparation of budgets and financial reports, tracking expenses and providing insights to support financial decision‑making.
8. Support the onboarding process for new employees, including orientation and training coordination.
9. Implement and improve administrative processes and systems to enhance operational efficiency.
10. Provide additional support to the executive team as needed, demonstrating flexibility and a willingness to take on new challenges.

Preferred Candidate

1. Proven experience as an Executive Assistant or in a similar administrative role within the mining or industrial sectors.
2. Exceptional organizational skills with the ability to manage multiple priorities and deadlines effectively.
3. Strong verbal and written communication skills, with an emphasis on professionalism and clarity.
4. Ability to handle confidential information with integrity and discretion.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
6. Strong problem‑solving skills and a proactive approach to identifying and addressing challenges.
7. Excellent interpersonal skills, with the ability to work collaboratively across different teams and levels of the organization.
8. A degree in Business Administration or a related field is preferred.
9. Fluency in English; proficiency in additional languages is a plus.
10. Demonstrated adaptability and resilience in a dynamic work environment.

Skills

• Time Management: The ability to prioritize tasks effectively and manage time efficiently is crucial for an Executive Assistant, as they often juggle multiple responsibilities and deadlines.
• Communication Skills: Strong verbal and written communication skills are essential for interacting with executives, clients, and team members, ensuring clarity and professionalism in all exchanges.
• Organizational Skills: Exceptional organizational skills enable the Executive Assistant to maintain order in a fast‑paced environment, manage schedules, and coordinate events seamlessly.
• Technical Proficiency: Proficiency in Microsoft Office Suite and other office software is important for creating documents, spreadsheets, and presentations, contributing to the overall efficiency of the executive team.
• Discretion and Confidentiality: The ability to handle sensitive information with integrity is vital, ensuring that confidential company data and communications are protected at all times.
• Problem‑Solving Abilities: Strong analytical and problem‑solving skills help the Executive Assistant to navigate challenges and provide solutions proactively, enhancing operational effectiveness.
• Interpersonal Skills: Excellent interpersonal skills foster positive relationships within the organization, facilitating effective collaboration and communication across various teams.