Typing jobs in South Africa

We are seeking a Personal Assistant. The successful applicant will be responsible for providing high-level administrative and personal support to the Director, on a part-time basis, ensuring efficiency in day-to-day operations.

Main responsibilities and accountabilities :

The successful applicant will be required to handle (but is not limited to) the following :

Administrative Support

• Manage correspondence, including typing letters, resolutions, AGM minutes, and general documents from recordings or emails.
• Organize and maintain company records, correspondence files, and minute books.
• Prepare financial documents such as monthly turnover figures, debit notes, and personal invoices for the Director.
• Arrange document deliveries and collections, including couriering documents overseas.
• Order and maintain office supplies and stationery for the Director and team.
• Handle scheduling, calendar management, and meeting coordination.
• Assist with event planning for internal functions such as team events, birthdays, and special occasions.
• Upload and manage client information on Digital Cabinet, granting access to necessary files.
• Process financial requests, including validating and releasing vendor status on online banking.
• Provide direct support to the Director in managing professional and personal matters.
• Arrange travel, accommodation, and logistics for business-related and personal commitments.
• Maintain confidentiality and discretion when handling sensitive information.
• Coordinate various personal tasks such as scheduling appointments, organizing personal expenses, and overseeing relevant paperwork.

Business Online Banking

• Manage business banking tasks, including creating beneficiaries, processing payments, and ensuring financial transactions are completed accurately.
• Oversee deceased estate transactions, including banking account generation, payments to creditors, and processing inheritance distributions.
• Assist with financial reconciliation, travel expense summaries, and year-end reporting.

Deceased Estates Administration

• Open and manage deceased estate files, ensuring all necessary forms are completed.
• Establish Estate Late banking accounts via Online Banking and obtain proof of account details.
• Adjust transaction limits on general and estate accounts.
• Draft correspondence for the Master of the High Court, including requests for information and document submissions.
• Arrange document submissions to the Master of the High Court via the company driver to finalize estates.
• Process creditor payments from deceased estate accounts.
• Coordinate obituary advertisements in The Star and Government Gazette, ensuring copies are obtained.
• Organize and file all deceased estate documents and correspondence.
• Follow up with financial institutions regarding deceased accounts (e.g., credit cards, medical aid, etc.).
• Facilitate the closure of estate accounts once all obligations are met.
• Organisational Skills – Ability to efficiently manage tasks, schedules, and documentation while maintaining attention to detail.
• Time Management – Strong ability to prioritise and handle multiple responsibilities with efficiency and professionalism.
• Discretion and Confidentiality – Maintains the utmost confidentiality in handling sensitive and personal matters.
• Communication Skills – Excellent verbal and written communication for effective correspondence and interaction with stakeholders.
• Problem-Solving Ability – Capable of anticipating challenges and finding proactive solutions in a fast-paced environment.
• Financial Acumen – Understanding of financial processes, including banking transactions, invoices, and reconciliations.
• Adaptability and Flexibility – Ability to handle dynamic situations and adjust to changing priorities with ease.
• Initiative and Proactiveness – Takes ownership of tasks and identifies areas for improvement without constant direction.
• Professionalism and Interpersonal Skills – Ability to engage with individuals at all levels with diplomacy and professionalism.
• Attention to Detail – Ensures accuracy in documentation, financial processing, and administrative duties.
• Digital Adeptness – Comfortable working with digital tools, online banking platforms, and document management systems.
• Event Coordination – Skilled in organising personal and professional events
• Resourcefulness – Strong ability to find information, manage logistics, and handle unexpected challenges efficiently.
• Team Collaboration – Works effectively with colleagues, clients, and executives, fostering positive relationships.

Experience and qualifications :

• Diploma in Business Administration or Office Administration
• At least 3 to 5 years experience as a Personal Assistant or in a similar role