Administrator

SGS; Durban; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading inspection and testing company in Durban is seeking an Administrative Coordinator to support Commodity Coordinator Inspectors and Customers. Responsibilities include adhering to safety protocols, performing administrative duties, and maintaining communication with customers. Ideal candidates should hold a relevant tertiary qualification and have at least 2 years of administration experience, particularly in an analytical or commodity environment. This is a full-time position with no remote work options.

Qualifications

• 2 years administration experience.
• Knowledge of process flow within an analytical laboratory environment.
• Experience in commodity inspection processes such as sampling, testing, and reporting.

Responsibilities

• Perform administrative duties and assistance to the Commodity Coordinator Inspectors and Customers.
• Ensure adherence to Standard Operating procedures and the company Code of Ethics.
• Maintain quality efficiency and confidentiality services and liaise with the Commodity Coordinator.

Skills

Attention to detail

Operate under minimum supervision

Good interpersonal skills

Ability to work under pressure

Strong computer skills

Education

Tertiary qualification in Logistics, Metallurgical/Chemical Engineering or Analytical Chemistry

Computer literacy in MS Office (Word, Excel, Outlook)

Tools

Hadoop

Microsoft Windows Server

Windows

Apache

Linux

SAN

Shell Scripting

System Administration

Oracle

Troubleshooting

Job description

PRIMARY RESPONSIBILITIES

Perform administrative duties and assistance to the Commodity Coordinator Inspectors and Customers.

SPECIFIC RESPONSIBILITIES

General

• Ensure adherence to Standard Operating procedures
• Ensure adherence to the company Code of Ethics
• Ensure all duties are performed in accordance with accepted service delivery standards
• Maintain quality efficiency and confidentiality services
• Liaise with and assist Commodity Coordinator
• Perform any other reasonable tasks as assigned by the direct line manager

Administration (any of the following as assigned and trained)

• Liaison with customers via telephone or email.
• Ensure all messages are conveyed to relevant staff.
• Assist with sample registration
• Maintain hard copy Sample Register

Sample handling and distribution of results (any of the following as assigned and trained)

• Ensure prompt and efficient handling of samples per applicable procedure
• Attend to operational matters related to work in progress at sample reception and new instructions received from customers / Operations manager.
• Typing of test reports emailing of results to customers manual and electronic filing of job and / or test reports.

QUALITY & HEALTH & SAFETY SYSTEM

• Adhere to all quality and safety requirements of the SGS management system.
• Actively participate in safety-related activities.
• Always wear appropriate protective clothing.
• Adhere to all relevant HSE procedures and protocols.
• Keep workplace and equipment neat and tidy.
• Report deviations and communicate instructions to improve and maintain the quality system.

Specific Authorities

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs possible improvements are identified or when nonconformity is identified.

Qualifications : Education

• Tertiary qualification in Logistics Metallurgical / Chemical Engineering or Analytical Chemistry
• Computer literacy in MS Office (Word Excel Outlook)

Experience

• 2 years administration experience
• Knowledge of process flow within an analytical laboratory environment or
• Experience in commodity inspection processes such as sampling and testing tallying of data and reporting

Competencies

• Attention to detail
• Operate under minimum supervision
• Good interpersonal skills towards colleagues customers and suppliers.
• Ability to work under pressure.
• Strong computer skills

Remote Work

No

Employment Type

Full-time

Key Skills

• Hadoop
• Microsoft Windows Server
• Windows
• Apache
• Linux
• SAN
• Shell Scripting
• System Administration
• Administrative Experience
• Scripting
• Oracle
• Troubleshooting