Receptionist

RecruitCo (Pty) Ltd; Durban; Sur place; ZAR 133 920 - 167 400; Plein temps

Résumé du poste

A recruitment firm in Durban is looking for a skilled Receptionist to manage the switchboard and provide excellent customer service. The ideal candidate will have 3 to 5 years of receptionist experience, be proficient in English and another language, and be familiar with MS Office tools. Responsibilities include managing calls, assisting applicants with documentation, and ensuring a welcoming reception area. The role is vital for maintaining professional communication and operations within the office.

Qualifications

• Minimum 3 to 5 years of experience as a receptionist.
• Proficiency in English and at least one other language.
• Strong communication skills to interact with clients and candidates.

Responsabilités

• Manage switchboard and reception functions effectively.
• Handle calls and take detailed messages.
• Assist applicants in completing their application forms.

Connaissances

Bilingual communication

Computer literacy (MS Office)

Customer service

Formation

Matric

Outils

MS Excel

MS Word

MS PowerPoint

MS Outlook

Description du poste

Requirements

• Matric
• 3 to 5 years receptionist experience
• Well versed in two (2) languages (which includes English)
• Computer literate (MS Office – Excel, Word, PowerPoint, and Outlook)
• Third language
• Ability to communicate effectively with clients and candidates

Duties

• Responsible for the full Switchboard / Receptionist function
• Answer switchboard in a timeous manner
• Take accurate and detailed messages when required
• Conduct credit checks by submitting requests to Head Office and follow up on results
• Complete internal documentations, movements for new temps and submit to Head office
• Taking detailed messages and immediately emailing the recipient
• Assist applicants in completing application forms
• Responsible for daily attendance register of staff as well as client visit reports for consultants / managers
• Receiving calls, escalating, and screening calls
• Receiving visitors and directing them to the relevant meeting / interview room
• Making sure that interview rooms are presentable before and after use
• Offering refreshments to senior candidates
• Making copies and printing
• Sending out professional internal and external emails
• Updating the email distribution lists for each brand and cluster
• Making sure the reception area and boardrooms are always presentable
• Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin / office functions
• Capturing & collating of payroll spreadsheets weekly
• Filing of timesheets and documents
• Checking of invoices
• Loading of packs for new hires onto Contractor Zone
• Reconciliation of PPE distributed
• Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments