Receptionist

RecruitCo (Pty) Ltd; Durban; On-site; ZAR 133,920 - 167,400; Full time

Job summary

A recruitment firm in Durban is looking for a skilled Receptionist to manage the switchboard and provide excellent customer service. The ideal candidate will have 3 to 5 years of receptionist experience, be proficient in English and another language, and be familiar with MS Office tools. Responsibilities include managing calls, assisting applicants with documentation, and ensuring a welcoming reception area. The role is vital for maintaining professional communication and operations within the office.

Qualifications

• Minimum 3 to 5 years of experience as a receptionist.
• Proficiency in English and at least one other language.
• Strong communication skills to interact with clients and candidates.

Responsibilities

• Manage switchboard and reception functions effectively.
• Handle calls and take detailed messages.
• Assist applicants in completing their application forms.

Skills

Bilingual communication

Computer literacy (MS Office)

Customer service

Education

Matric

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Requirements

• Matric
• 3 to 5 years receptionist experience
• Well versed in two (2) languages (which includes English)
• Computer literate (MS Office – Excel, Word, PowerPoint, and Outlook)
• Third language
• Ability to communicate effectively with clients and candidates

Duties

• Responsible for the full Switchboard / Receptionist function
• Answer switchboard in a timeous manner
• Take accurate and detailed messages when required
• Conduct credit checks by submitting requests to Head Office and follow up on results
• Complete internal documentations, movements for new temps and submit to Head office
• Taking detailed messages and immediately emailing the recipient
• Assist applicants in completing application forms
• Responsible for daily attendance register of staff as well as client visit reports for consultants / managers
• Receiving calls, escalating, and screening calls
• Receiving visitors and directing them to the relevant meeting / interview room
• Making sure that interview rooms are presentable before and after use
• Offering refreshments to senior candidates
• Making copies and printing
• Sending out professional internal and external emails
• Updating the email distribution lists for each brand and cluster
• Making sure the reception area and boardrooms are always presentable
• Always invite a friendly, inviting, accommodating, and welcoming image Assist in all admin / office functions
• Capturing & collating of payroll spreadsheets weekly
• Filing of timesheets and documents
• Checking of invoices
• Loading of packs for new hires onto Contractor Zone
• Reconciliation of PPE distributed
• Typing of CVs Updating and loading of Assignee Annexures based on extension of assignments