Legal Secretary (Local Government)

Schlemmer; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A prominent legal practice in Durban is seeking an experienced Legal Secretary to join their Litigation Department. In this role, you will support attorneys by managing diaries, coordinating travel, and preparing legal documents. Candidates should have 3–5 years of experience, proficiency in CMS/Adarant, and possess strong communication skills. This position requires attention to detail and the ability to work under pressure, ensuring accuracy in all tasks while maintaining professionalism. Apply now to contribute to a dynamic legal environment.

Qualifications

• 3–5 years' experience as a Legal Secretary within a law firm.
• Ability to manage confidential information and complex administrative responsibilities.
• Strong planning, organisation, and initiative.

Responsibilities

• Manage Partner and Professional diaries, schedule meetings, and prepare documentation.
• Liaise with clients regarding payments and maintain communication logs.
• Assist with monthly invoicing in line with firm policies.

Skills

Legal document management

Diary management

Communication skills

Attention to detail

CMS/Adarant proficiency

Microsoft Office skills

FICA compliance knowledge

Education

Paralegal or Legal Secretarial qualification

Grade 12 (Matric)

Job description

ABOUT THIS ROLE

Are you a highly organised, detail-driven Legal Secretary with a passion for supporting attorneys in a fast-paced litigation environment?

Our client, a well-established legal practice is seeking an experiencedLegal Secretary (Local Government)to join their Litigation Department.

This role requires someone who can manage confidential information, handle complex administrative responsibilities, and ensure seamless coordination for partners, attorneys, and clients.

If you take pride in accuracy, thrive under pressure, and enjoy keeping legal matters running behind the scenes - this could be the ideal opportunity for you.

WHAT YOU WILL DO

Manage Partner and Professional diaries, schedule meetings, and prepare all related documentation

Coordinate travel arrangements and ensure seamless logistical planning

File, organise, and maintain legal documents, case files, and law libraries

Open and close legal files according to firm policies and compliance requirements

Assist with legal administration and the preparation and processing of legal documents

Print, prepare, and file all correspondence, pleadings, and hard-copy documentation

Ensure accuracy and quality of all documents dispatched

Liaise with the messenger / driver regarding deliveries and collections

Perform general office administration and maintain smooth office operations

Complete dictation typing accurately and efficiently

Apply knowledge and understanding of employment law in daily tasks

Follow up with clients regarding payments and keep a detailed communication log

Compile and submit weekly reports on outstanding payments

Ensure full compliance with FICA requirements

Capture time on CMS / Adarant and keep attorney time records updated

Assist with monthly invoicing in line with firm policies

WHAT WE ARE LOOKING FOR

• ? Grade 12 (Matric)
• ? Paralegal or Legal Secretarial qualification
• ? 3–5 years' experience as a Legal Secretary within a law firm
• ? Proficiency in CMS / Adarant
• ? Strong Microsoft Office skills
• ? Knowledge of Billback and basic numeracy
• ? Solid understanding of administrative procedures and FICA requirements
• ? Excellent verbal and written communication skills
• ? Ability to work accurately, quickly, and under pressure
• ? Strong planning, organisation, and initiative
• ? Team-oriented with a focus on service delivery
• ? Honest, reliable, punctual, and professional
• ? Willingness to work after hours when necessary
• ? Own reliable transport

If you're a diligent, motivated Legal Secretary who brings structure, accuracy, and professionalism to every task -APPLY NOW!