Executive-Jobs in Südafrika

Perform complex office administration tasks and support Human Capital (HC) and Remuneration and Benefits teams, including personal administration.

Manage complex calendars, arrange meetings, and coordinate appointments for assigned executives.

Communicate with internal and external HC contacts at senior levels and manage HC relationships.

Support HC leadership team members with administrative duties, coordinate management meetings and BBS huddles, and follow up on operational matters.

Develop, implement, and maintain departmental office systems and standards for Human Capital to uphold a professional departmental image.

Create HC Purchase Requisitions, process MIGO transactions, and ensure timely supplier payments.

Monitor departmental budgets, track expenditures, and prepare reports on office and administrative costs.

Review, assess, and follow up on correspondence, engaging with senior stakeholders to meet deadlines.

Coordinate and consolidate routine Human Capital reports and KPI dashboards.

Provide support in composing, editing communications, presentations, business plans, and board papers.

Coordinate and schedule events such as conferences, seminars, and meetings.

Handle phone calls, queries, mail, and emails, routing them to relevant personnel.

Coordinate travel arrangements, accommodations, and logistics for relevant executives and reports.

Maintain data and electronic filing of all documentation for assigned executives.

Qualifications, Experience, and Competencies

At least 6 years of experience as a Personal Assistant working with executives.

Minimum 4 years of practical HR experience.

Diploma in Human Resource Management; an undergraduate degree in HR is advantageous.

Proficient in MS Office (Word, PowerPoint, Excel, Teams) and ERP systems.

Excellent written and verbal business communication and presentation skills.

Good business and financial acumen.

Personable, cheerful personality with a flexible approach and willingness to handle issues outside normal hours.

Knowledge of procure-to-pay processes.

Valid driver's license.

Strong prioritization, administrative, planning, organizing, and coordination skills.

Attention to detail with a strong customer service orientation.