lavori da Executive in località Sud Africa

Location: Cape Town

Type: Full-time

Reports to: CIO / Head of IT / IT Director

The Executive Personal Assistant (PA) provides high-level administrative and operational support to the IT Executive team. This role involves managing communication, coordinating projects, supporting departmental operations, and ensuring the IT leadership team functions efficiently and professionally.

• Manage calendars, meetings, appointments, and travel arrangements for the IT Director / CIO
• Prepare presentations, reports, and documentation related to IT initiatives
• Coordinate executive briefings, board papers, and IT governance documentation
• Handle confidential information with discretion

• Support IT procurement processes (quotations, approvals, vendor contact)
• Assist with departmental budgeting, purchase orders, and invoice tracking
• Coordinate IT project meetings, workshops, and training sessions
• Maintain departmental documentation and filing systems

• Act as first point of contact between IT leadership and internal stakeholders
• Liaise with vendors, partners, and service providers
• Manage internal communication regarding IT initiatives and schedules
• Draft formal correspondence and communication for executives

• Assist in tracking project timelines, deliverables, and follow-ups
• Support IT onboarding and departmental HR processes
• Maintain asset and software inventory when required
• Coordinate IT team events, team-building and culture activities

• Strong organisational and time-management skills
• Excellent written and verbal communication
• Ability to work under pressure and meet deadlines
• High level of professionalism and confidentiality
• Strong interpersonal and stakeholder management skills
• Ability to use initiative and make decisions independently

• Advanced MS Office (Word, Excel, PowerPoint)
• Familiarity with IT terminology and basic technical concepts
• Experience with IT ticketing systems or ITSM platforms (advantage)
• Understanding of procurement or vendor management processes

• 35 years PA, Executive Assistant or Office Management experience
• Experience supporting senior leadership (required)
• Experience working in IT or technology environments (preferred)
• Relevant office administration or business qualification advantageous

• Professional, proactive and organised
• Attention to detail
• Handles confidential matters sensitively
• Flexible and adaptable
• Customer-service oriented
• Able to work in a fast-paced technical environment

• Work closely with innovative and technical leaders
• Exposure to digital transformation projects
• Professional development and learning opportunities
• Collaborative and evolving technology environment