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Debtors Clerk - Automotive Industry
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Debtors Clerk - Automotive Industry
Job summary
A well-established motor dealership in Durban is seeking a debtors clerk for their finance division. This role involves managing customer payments, invoicing, and ensuring timely collection of debts. Candidates should have at least 3 years of experience in a similar role, ideally within the automotive industry, and possess strong Excel skills. A Matric certificate is essential, with a tertiary financial qualification being advantageous.
Qualifications
- 3 years experience in the debtors clerk role, ideally in the automotive industry.
- Understanding of accounting principles and bookkeeping procedures.
- Experience with customer billing inquiries.
Responsibilities
- Accurately record and post customer payments received.
- Maintain up-to-date and accurate customer information.
- Prepare and issue customer invoices and statements.
- Follow up on overdue accounts.
- Perform regular reconciliations of debtor accounts.
- Prepare reports on debtor status and collection activities.
Skills
Education
Tools
Well established motor dealership in Mobeni, Durban has a vacancy in their finance division:
The debtors clerk will be responsible for processing, monitoring, and collecting payments owed by customers. The role is crucial for maintaining the dealership's cash flow by ensuring accurate record-keeping and timely collection of outstanding debts.
- Payment processing: Accurately record and post customer payments received such as bank transfers and card payments
- Customer account management: Maintain up-to-date and accurate customer information in the dealership's system / Allocate incoming payments correctly to the corresponding invoices.
- Invoicing and statements: Prepare and issue customer invoices for vehicle sales, parts, and workshop services.
- Generate and send monthly or ad-hoc statements to customers with outstanding balances.
- Debt collection: Follow up on overdue accounts via phone, email, or formal reminders.
- Handle and resolve customer billing inquiries and payment disputes in a professional manner. Escalate serious collection issues to management when necessary.
- Reconciliations: Perform regular reconciliations of debtor accounts to ensure they balance with the general ledger. Assist with daily bank reconciliations and cash control sheets.
- Record-keeping and reporting: Maintain a well-organized filing system for all debtors-related documentation. Prepare and submit daily, weekly, or monthly reports on debtor status and collection activities.
- Matric/Grade 12
- Tertiary financial qualification advantageous
- 3 years experience in the above role ideally within the automotive industry
- Understanding of accounting principles and bookkeeping procedures.
- MS Office with strong Excel skills required
- Kerridge - Dealer-specific software system experience advantageous
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.