Receiving and Despatch Clerk

Starke Ayres (Pty) Ltd.; Durban; On-site; ZAR 120 000 - 160 000; Full time

Job summary

A leading agricultural supplier is seeking a reliable Receiving / Dispatch Clerk in Durban, KwaZulu-Natal. This role involves ensuring accurate receipt and dispatch of goods, managing stock control, and maintaining operational efficiency. Candidates should have a National Senior Certificate and at least 2 years of relevant experience. Strong attention to detail, effective communication skills, and the ability to work under pressure are essential. Join a dedicated team committed to quality and safety standards.

Qualifications

• Minimum 2 years’ experience as a Receiving / Dispatch Assistant or similar role.
• Familiarity with warehouse systems, particularly SAMIS.
• Ability to manage stock control and ensure accuracy.

Responsibilities

• Plan and capture delivery routes on SAMIS and manage dispatch.
• Inspect and verify received goods against delivery notes.
• Ensure deliveries are documented and tracked accurately.
• Maintain warehouse security, cleanliness, and orderliness.

Skills

Good organisational and planning skills

Strong attention to detail and accuracy

Ability to work with warehouse systems (SAMIS or similar)

Basic route planning and dispatch coordination skills

Ability to work under pressure and meet delivery deadlines

Effective communication and teamwork skills

Education

National Senior Certificate / Grade 12

Diploma in Warehousing or Logistics

Job description

Overview

Starke Ayres is a leading supplier of premium agricultural products across Africa. We are seeking a reliable and detail-oriented Receiving / Dispatch Clerk to ensure the accurate receipt, storage, and timely dispatch of goods in line with customer and operational requirements.

Responsibilities

• Dispatch & Route Planning
  • Plan and capture delivery routes on SAMIS and manage route debriefings
  • Arrange dispatches using company vehicles, couriers, and subcontractors
  • Schedule delivery appointments with COD customers
  • Ensure all dispatch documentation is accurately completed and processed
  • Monitor driver overtime and report excessive hours to management
• Receiving of Goods
  • Verify goods received against supplier delivery notes and transfer documentation
  • Inspect goods to ensure compliance with quality and quantity requirements
  • Record and report discrepancies to the Depot Manager or Supervisor
  • Ensure goods are transferred to secure storage areas once verified
• Proof of Delivery & COD Control
  • Ensure all deliveries are supported by fully completed and signed PODs
  • Match PODs to invoices and ensure correct filing
  • Track COD payments and record payment status on trip sheets and invoices
  • Loading, Off-loading & Warehouse Support
    • Plan and request labour requirements for loading and off-loading activities
    • Supervise the loading and off-loading of delivery vehicles
    • Ensure orders are checked for accuracy prior to dispatch
• Stock Control & Systems
  • Capture stock receipts and internal transfers on SAMIS
  • Perform weekly ad hoc stock checks and report discrepancies
  • Assist with bi-annual stock takes
• General & Operational Duties
  • Maintain warehouse security, cleanliness, and orderliness at all times
  • Adhere to security and safety procedures to protect stock and facilities
  • Support team members as required once own tasks are completed
  • Perform ad hoc duties as directed by the Depot Manager or Supervisor

Requirements

Qualifications

• National Senior Certificate / Grade 12 (essential)
• Diploma in Warehousing or Logistics (advantageous)

• Experience
  • Minimum 2 years’ experience as a Receiving / Dispatch Assistant or in a similar warehouse role

• Skills & Competencies
  • Good organisational and planning skills
  • Strong attention to detail and accuracy
  • Ability to work with warehouse systems (SAMIS or similar)
  • Basic route planning and dispatch coordination skills
  • Ability to work under pressure and meet delivery deadlines
  • Effective communication and teamwork skills

• Personal Attributes
  • Reliable, responsible, and accountable
  • Professional and safety-conscious
  • Able to work independently and as part of a team
  • Committed to maintaining high operational and quality standards

Work Details

Work Level: Skilled

Job Type: Permanent

Salary: Market Related

EE Position: No

Location: Uganda