Accounts Payable Clerk

Abantu Staffing Solutions; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing solutions company in Gqeberha is looking for an experienced Accounts Administrator. The ideal candidate will have a diploma in accounting or bookkeeping and at least 2-3 years of relevant experience. Responsibilities include processing invoices, reconciling supplier statements, and ensuring compliance with VAT regulations. Strong communication skills and the ability to work under pressure are essential. The role requires meticulous attention to detail and timely completion of month-end activities.

Qualifications

• At least 2-3 years of relevant experience in applying job-related concepts, techniques and processes.

Responsibilities

• Process invoices and reconcile vendor statements in ERP system.
• Capture invoices, debit and credit notes with relevant supplier documents.
• Perform creditors/supplier reconciliations before payments.
• Resolve supplier queries efficiently.
• Draft monthly supplier payment schedules.

Skills

Strong interpersonal and communication skills

Computer literacy

Ability to work under pressure

Education

Diploma in Accounting or Certificate in Bookkeeping

Job description

REQUIREMENTS

• Diploma in Accounting or Certificate in Bookkeeping
• At least 2-3 years of relevant experience in applying job-related concepts, techniques and processes as required
• Strong interpersonal and communication skills
• Computer literacy
• Ability to work under pressure and meet deadlines

RESPONSIBILITIES

• Accurately and timeously process invoices and reconcile vendor statements with information in the ERP system before payments are processed
• Capture invoices, debit and credit notes and match them with relevant supplier documents (inter-company and external)
• Perform creditors/ supplier reconciliations before payments are processed
• Resolve supplier queries within a reasonable timeframe
• Draft monthly supplier payment schedules
• Assist with purchase order requisitions where required, and the matching of vendor invoices against payment processed
• Assist with monthly reporting and provide support to obtain the required information
• Verify the banking details of suppliers by comparing the details as per the invoice/ statement to the details loaded on the beneficiary list
• Verify that the VAT number, name, etc., are correct on the vendor invoice, and that the invoice complies with the SARS requirements
• Ensure open communication between various departments to ensure that invoices are processed within the required time frames
• Ensure that invoices are processed to the correct G/L account and department/ cost centre (proactively interrogate PO information and obtain guidance where necessary)
• Provide useful and clear descriptions when processing invoices to enable easy interrogation of data without the need to refer to manual source documents
• Assist with annual audits by providing the correct information as required
• Ensure month-end tasks are carried out within the required timeframe to ensure on-time closure of month-end activities