Chief Supply Chain Management Clerk

Western Cape Government; Paarl; On-site; ZAR 325 000 - 383 000; Full time

Job summary

A regional government department in Paarl is looking for a Supply Chain Coordinator to supervise supply chain clerical services, manage inventory, and ensure efficient operations. Candidates should have a Senior Certificate and at least 6 years of experience, along with a valid driving licence. The role involves overseeing logistics management processes, supplier registration, and compliance with government regulations. This provides an opportunity for individuals who thrive in a structured environment with strong organisational skills.

Benefits

Medical assistance

Housing assistance

Pension-fund contributions

Qualifications

• A minimum of 6 years relevant experience.
• A valid (Code B or higher) driving licence.

Responsibilities

• Supervision, performance management and discipline of subordinates.
• Coordinate the requirements for goods and services based on needs analysis.
• Maintain all processes related to logistics management including requisition and capturing of goods.
• Oversee the verification of the asset register.
• Ensure that suppliers are captured and registered on the system.

Skills

Proven computer literacy in financial systems

Written and verbal communication

Computer literacy - WORD and EXCEL (MS Office)

Ability to work under pressure and meet deadlines

Problem solving

Creative thinking

Able to work independently and as part of a Team

Education

Senior Certificate (Grade 12 or equivalent qualification)

Tools

LOGIS (Logistical Information System)

EPS (Electronic Procurement System)

BAS (Basic Accounting System)

Job description

Job Purpose

Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to coordinate the provision of an integrated supply chain service in the Region and to supervise and render supply chain management (SCM) clerical services.

Minimum Requirements

Senior Certificate (Grade 12 or equivalent qualification); A minimum of 6 years relevant experience; A valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.

Recommendation

None.

Key Performance Areas

• Supervision, performance management and discipline of subordinates
• Maintain an effective, efficient and economical supply chain
• Maintain a sound control environment with appropriate segregation of duties
• Coordinate the requirements for goods and services based on needs analysis and the compilation of specifications/terms of reference and process for approval
• Maintain all processes and procedures in relation to logistics management including requisition and capturing of goods and services, placing of orders, receiving and distribution of goods, store management and disposal management
• Maintain all processes and procedures in relation to inventories management and movable/ immovable assets
• Oversee the compilation and maintenance of records
• Verify the issuing of equipment and accessories to components and individuals in need
• Identify redundant, non-serviceable and obsolete equipment for disposal
• Oversee the verification of the asset register
• Update and maintain supplier (including contractors) database
• Ensure that suppliers are captured and registered on the system
• Request and receive quotations
• Capture specification on the electronic purchasing system
• Ensure that all orders are placed on time
• Issue and receive bid documents
• Check, place and verify orders for goods
• Receive and verify goods from suppliers
• Capture and ensure that goods are captured in registers and databases
• Receive request for goods from end users
• Issue goods to end users
• Check and maintain goods registers
• Update and ensure the maintenance of the register of suppliers

Competencies

Knowledge of the following:

• Supply Chain Management or Finance
• LOGIS (Logistical Information System)
• EPS (Electronic Procurement System)
• BAS (Basic Accounting System) or related systems
• National and Provincial government rules, regulations and legislation pertaining to supply chain management
• Labour relations and Public Service procedures

Skills needed:

• Proven computer literacy in financial systems
• Written and verbal communication skills
• Computer literacy - WORD and EXCEL (MS Office)
• Ability to work under pressure and meet deadlines
• Problem solving
• Creative thinking
• Able to work independently and as part of a Team

Remuneration

R325 101- R 382 959 per annum (Salary level 7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Notes

Applicants from within the Paarl Community Area will receive preference.

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.

Attachments (if applicable)