Administrative Assistant-071-036

PPECB; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A perishable products control body in Durban is seeking an experienced administrator to provide comprehensive administrative support. The role requires a Grade 12 certificate, and a minimum of 2 years relevant experience within the industry. Key responsibilities include database administration, ensuring compliance with internal processes, and supporting regional administrators. Proficiency in Microsoft Office and knowledge of ERP systems are essential for success in this position.

Qualifications

• Minimum of 2 years relevant administrative experience.
• Knowledge of PPECB's procurement processes.
• Basic experience in accounting would be advantageous.

Responsibilities

• Provide administrative support to clients.
• Ensure timely capturing of information on the system.
• Implement internal controls for compliance.

Skills

Administrative support

Database administration

Knowledge of ERP systems

Proficiency in Microsoft Office 365

Good numeric skills

Education

Grade 12 certificate or equivalent qualification

Tools

Navision

PPECB’s Titan system

Job description

The Successful Candidate Will Be Responsible For

• Providing administrative support to external and internal clients
• Database administration and ensure timely capturing on the information system
• Comparing of information on different databases
• Document and administrative control according to standards
• Timeous recording of information on Navision and ERP
• Ensuring adherence to internal business processes, procedures and policies
• Implementing internal controls to ensure Business, Financial and Human Resource compliance
• Assist with general administrative tasks including reports and statistics.
• Training and development of self and seasonal temp administrators.
• Supporting Regional Administrators
• Reception duties

Job Requirements

• A Grade 12 certificate or equivalent qualification
• A minimum of 2 years relevant administrative experience within the PPECB
• Knowledge of PPECB’s ERP systems both F&O and CE
• Knowledge on PPECB’s Titan system
• Knowledge on PPECB’s BI, OIS and back-end systems would be advantageous.
• Administrative knowledge and experience in both value streams within the PPECB
• Administrative knowledge on capturing cold chain documents, billing vessel files, timesheets, capturing inspection documents, queries and credit notes, including Cold chain Titan and PI Titan verification and validation.
• Knowledge on PPECB’s procurement processes
• Proficiency in Microsoft Office 365: Word, Excel, Outlook, Teams, SharePoint
• Good numeric skills with track record
• Basic experience in accounting would be advantageous.
• Certificates in computer training would be advantageous
• Knowledge of the perishable industry and regulatory environment, risk management and ISO principles.
• Proven track record of taking ownership enabled by responsible and accountable behaviour
• Adapting and responding to change
• Following instructions and procedures

Physical And Other (Essential)

• Good health – able to sit for extended periods.
• Working with People
• Applying Expertise and Technology
• Adhering to Principles and Values
• Writing and Reporting
• Delivering Results and Meeting Customer Expectations
• Following Instructions and Procedures
• Adapting and Responding to Change
• Achieving Personal Work Goals and Objectives

Physical And Other (Desirable)

• Persuading and Influencing
• Relating and Networking
• Presenting and Communicating Information
• Learning and Researching
• Coping with Pressures and Setbacks
• Entrepreneurial and Commercial Thinking