Administration Assistant (Remote)

The Legends Agency; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic platform for builders is seeking an Administration Assistant who will support the Head of Sales. This remote role requires strong organizational skills and experience in administrative tasks. The ideal candidate will have at least 2 years in a support role and excel in using Airtable, Notion, and CRM systems. This position focuses on back-end operations rather than client-facing interactions.

Qualifications

• 2+ years in an administrative or research-heavy support role.
• Strong experience using Airtable, Notion, Google Sheets, and CRMs.
• Obsessed with tidiness, tagging, and back-end systems.

Responsibilities

• Build and enrich prospecting lists using tools like Clay, LinkedIn, and Google.
• Keep CRMs and shared inboxes updated, tagged, and organised.
• Monitor and spot triggers like planning applications and outbound signals.

Skills

Experience in administrative support

Airtable proficiency

Notion proficiency

Google Sheets expertise

CRM software familiarity

Attention to detail

Job description

About the job Administration Assistant (Remote)

Help Power a High-Performing Sales Engine from Behind the Scenes

Administration | R15,000R -18,000/month | UK Hours: 9am-6pm

About Our Client

Our client is a dynamic, fast-scaling platform designed to connect builders, developers, and self-buildersmaking it easier for them to quote, collaborate, and build with confidence. They are on a mission to bring together highly specialised individuals who genuinely enjoy their work and thrive in an environment that values performance, reliability, and mutual growth. With plans to grow to a 50-person team within the next 3-4 years, this is the place for people who want to be part of something long-term and impactful.

The Role: Administration Assistant

This role is ideal for someone who finds joy and calm in structured processes, precise tagging, and order. As an Administration Assistant, you'll work closely with the Head of Sales, ensuring everything behind the scenes runs smoothly and efficiently. This is not a client-facing role; its for someone who prefers deep focus, operational excellence, and consistently helping others stay organised and effective.

Key Responsibilities

• Build and enrich prospecting lists using tools like Clay, LinkedIn, and Google
• Keep CRMs and shared inboxes updated, tagged, and organised
• Monitor and spot triggers like planning applications and outbound signals
• Research case studies and customer insights for personalised outreach
• Support the Head of Sales with prep work, admin tasks, and materials

About You

• 2+ years in an administrative or research-heavy support role
• Strong experience using Airtable, Notion, Google Sheets, and CRMs
• Obsessed with tidiness, tagging, and back-end systems
• Quietly competitive and motivated by efficiency and accuracy
• Prefer building systems and solving data puzzles over meetings or calls
• Proven reliability, independence, and pride in making others more effective