Accounting And Finance jobs in Singapore

Primary responsibilities:

1. Calendar managementCoordinate and manage the Executive Director’s calendar for Health District-related meetings, including scheduling, rescheduling, and confirming appointments (note: must work closely with his PA, who handles non-Health District meetings and travel)Prioritize and respond to scheduling requests based on urgency and importance, ensuring optimal time management for the Executive DirectorCommunicate with internal and external parties to arrange appointments and meetings, providing necessary details and follow-upsMaintain overall Health District calendar (key publicity & engagement events)
2. Meeting coordinationAssist in scheduling team meetings, including coordinating with external parties to find mutually convenient timesPrepare and arrange meeting logistics as required (e.g., meeting room booking, visitor parking, handouts, refreshments, gifts)
3. Event logistics organizationOrganize logistics for events, including venue booking, ordering meals and refreshments, and liaising with vendors for event supportEnsure all event materials and equipment are prepared and available on-siteAssist with event setup, execution, and teardown as necessary
4. Travel arrangementsArrange outbound travel logistics (e.g., flights, hotels, ground transport) for Health District study trips as requiredCoordinate inbound travel and hospitality (e.g., gifts, welcome basket) for international visitors / delegations to Health District as required
5. General admin & office supportFacilitate onboarding of new staff, including preparing welcome materials, coordinating orientation schedules, and ensuring workspace setupManage office resources, including booking meeting rooms, maintaining office equipment, and ensuring availability of stationeryCoordinate with IT and facilities teams to address any office-related issues or needs

1. Purchasing & Resource managementHandle procurement processes to acquire necessary resources, equipment, and services for CPH and Health District HQ, working closely with NUS CPOManage relationship with vendors and negotiates contracts to ensure favourable termsManage office supplies, inventory and assets (e.g., gifts, T-shirts, stationery, laptops) to ensure availability as required

• Bachelor’s degree in any discipline
• 3-5 years’ experience in admin, finance, procurement or other related roles
• Proficiency in Microsoft Office
• Experience in project coordination is a plus
• Detail-oriented, meticulous, highly organized
• Good written and verbal communication
• Fast learner and independent self-starter