Office Assistant-Jobs in United States

Job Purpose:

To provide comprehensive and efficient administrative support to the Department Head, contributing to the smooth operation of the concerned department and enhancing the Department Head’s effectiveness.

Job Responsibilities:

• Serve as the focal point for departmental requests with support services (e.g., IT, admin, facilities).
• Assist in budget planning, monitoring, and ensuring alignment with financial guidelines.
• Represent the department in coordinating needs with Talent Acquisition, Procurement, and Support Services.
• Lead coordination of training needs requests by submitting and following up with the HC department.
• Manage the Department Head’s calendar and coordinate all travel logistics, including scheduling meetings, booking flights and accommodations, and ensuring timely preparation of agendas and briefing materials.
• Oversee communication and meeting readiness by handling emails and calls, prioritizing messages, drafting official correspondence, and preparing meeting rooms and presentation content for the Department Head.
• Maintain organized electronic and physical filing systems, ensuring quick and secure document access.
• Prepare and edit departmental reports, professional presentations, and other official documentation.
• Provide logistical and coordination support for special projects led by the Department Head.
• Manage petty cash and monitor the department’s administrative spending in alignment with budget controls.
• Oversee the planning and execution of departmental events from initiation to completion.
• Track and update departmental dashboards and weekly task follow-ups between the Department Head and team.

Job Requirements:

• Bachelor's degree in Business Administration, Management Information Systems, or equivalent.
• Basic knowledge of business planning and work dashboards.
• Well-presented with strong presentation skills.
• Fluent in English language.