Office Administrator

Supertech Innovation Labs; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading technology firm in Riyadh is looking for an Office Administrator to support daily operations. The candidate will manage correspondence, schedule meetings, and ensure efficient office management. A high school diploma and relevant experience in administration are essential. This role emphasizes strong organizational and communication skills, with room for growth in a dynamic environment.

Qualifications

• Experience as an office administrator, office assistant, or similar role.
• Strong written and verbal communication skills in the local language.
• Ability to handle stressful situations and resolve conflicts effectively.

Responsibilities

• Provide general administrative support to ensure smooth office operations.
• Manage and distribute incoming and outgoing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.

Skills

Organizational skills

Communication skills

Office management software proficiency

Multitasking skills

Customer service orientation

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?

If yes, then this is the job you're looking for. webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.

Key Responsibilities

• Provide general administrative support to ensure the smooth operation of the office
• Manage and distribute incoming and outgoing correspondence, including emails, letters, and packages
• Schedule and coordinate meetings, appointments, and travel arrangements for staff members
• Maintain office supplies inventory and place orders when necessary
• Handle and prioritize incoming requests and inquiries from internal and external stakeholders
• Assist in the preparation of reports, presentations, and other documents as required
• Manage office facilities, including maintenance, repairs, and security
• Ensure that office equipment, such as computers, printers, and telecommunication systems, are in good working condition
• Coordinate with vendors and service providers for office-related services
• Implement and maintain office policies and procedures to ensure efficiency and adherence to company standards
• Support the onboarding process for new employees, including setting up workstations and providing necessary equipment and resources
• Maintain and update physical and electronic records and files
• Ensure the confidentiality and security of sensitive information and documents
• Develop and implement record‑keeping systems to facilitate easy retrieval of information
• Conduct regular audits to ensure data accuracy and compliance with record‑keeping policies and regulations
• Coordinate the disposal and archiving of records in accordance with retention guidelines

Requirements

• High school diploma or equivalent; additional certification or training in office administration is a plus
• Proven experience as an office administrator, office assistant, or similar role
• Familiarity with office management procedures and basic accounting principles
• Knowledge of office equipment and computer systems
• Strong written and verbal communication skills in the local language
• Proficiency in using office software and applications
• Ability to handle stressful situations and resolve conflicts effectively
• Strong organizational and multitasking skills
• Proficient in office management software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools
• Strong organizational and time management skills to handle multiple tasks and prioritize accordingly
• Attention to detail and accuracy in handling administrative duties
• Ability to maintain confidentiality and handle sensitive information with discretion
• Excellent problem‑solving and decision‑making abilities
• Effective verbal and written communication skills
• Ability to interact professionally with internal and external stakeholders at all levels
• Strong customer service orientation and interpersonal skills
• Ability to work well in a team environment and collaborate with colleagues
• Ability to work in a dynamic and fast‑paced environment
• Willingness to take on new responsibilities and adapt to changing priorities
• Demonstrated ability to work independently with minimal supervision