Office Assistant-Jobs in United States

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

Location: Saudi Arabia

Gender Requirement: Male

Working Hours: 9:00 AM 6:00 PM

Salary: Based on experience

Availability: Immediate preferred

We are seeking a highly organised, responsible, and proactive Executive Assistant who will play a vital role in supporting the daily activities of the company s top executive. The ideal candidate will be the boss's right-hand person, handling administrative tasks, managing schedules, facilitating communication, and ensuring seamless day-to-day operations. This position requires a high level of discretion, professionalism, and dedication.

• Manage and maintain the Boss s calendar, including scheduling meetings, appointments, and travel.

• Prepare meeting agendas, take minutes, and follow up on action items.

• Organize and maintain files, records, and important documents.

• Handle confidential and sensitive information with the utmost discretion.

• Draft emails, letters, memos, and reports in English and/or Arabic (if required).

• Act as the point of contact between the Boss and internal/external stakeholders.

• Screen calls, emails, and messages, responding when appropriate and escalating when necessary.

• Coordinate with departments and ensure the Boss is updated on key internal matters.

• Make travel arrangements, including flights, hotels, transportation, and visa processing if needed.

• Prepare detailed travel itineraries and ensure smooth execution of travel plans.

• Assist with both professional and occasional personal tasks as required.

• Ensure the Boss s office is organized, well-maintained, and fully equipped.

• Run errands and manage special requests, maintaining flexibility and a service-oriented approach.

• Assist in preparing presentations, reports, and data analysis as requested.

• Monitor deadlines and ensure timely submission of reports and documents.

• Maintain a polished, professional appearance and demeanor.

• Ensure punctuality, reliability, and confidentiality at all times.

• Adapt to the Boss s working style and preferences to ensure efficiency.

• Experience: Minimum 2 5 years as a Personal Assistant, Executive Assistant, or in a similar role.

• Education: Bachelor s Degree preferred, though not mandatory, if substantial experience exists.

• Language: Proficient in English; knowledge of Arabic is a plus.

• Tech Skills: Strong skills in Microsoft Office (Word, Excel, PowerPoint), email communication, calendar apps, etc.

• Soft Skills: Exceptional organization, communication, discretion, problem-solving, and time management skills.

• Nationality: Open to all nationalities, but must be available to work in Saudi Arabia or be willing to relocate.

• The role demands a high level of trust and the ability to work independently.

• Candidates must be able to handle pressure and maintain composure in a fast-paced environment.

• Flexibility in working hours may be required occasionally based on the Boss s schedule.

• A professional and respectful attitude is essential, with a willingness to learn and grow with the role.

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