Executive Administrative Assistant

Saudi Air Navigation Services; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading navigation services provider based in Jeddah is seeking an experienced Executive Assistant. Your responsibilities will include scheduling travel, providing administrative support, maintaining documentation, and facilitating communication. The ideal candidate should possess at least 3 years of experience in a similar role and hold a bachelor's degree in Business Administration. This role is essential for supporting executive operations effectively.

Qualifications

• 3 years experience as Executive admin assistant.

Responsibilities

• Schedule and organize travel requirements.
• Provide administrative services including drafting emails and recording meeting minutes.
• Maintain documentation and confidentiality standards.
• Respond to telephone calls and direct as necessary.
• Track status updates and report to function head.

Skills

Administrative support

Communication skills

Organization

Problem-solving

Education

Bachelor's degree in Business Administration

Job description

Key Accountability Areas

Key Activities

Executive Assistance

• Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries and venues
• Provide administrative service (to assigned executive) including: drafting and dispatching emails, recording meeting minutes, as well as preparing and drafting internal and external correspondence
• Maintain documentation, records and data in accordance with the set policies and procedures. Maintain appropriate standards of confidentiality and ensure that all documentation is securely stored
• Courteously greets visitors, determine their needs, and direct them to the appropriate actions, person, office, and etc.
• Initiate and respond to telephone calls on behalf of the assigned function head, route calls and take messages, as required
• Track and follow-up, with other team members and functions, collate and report on status updates and received inputs to the assigned function head Policies, Processes and Procedures
• Conduct day-to-day activities while ensuring compliance to policies and procedures
• Contribute to the identification of opportunities for continuous improvement of systems, processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement

Knowledge and Experience

• 3 years experience as Executive admin assistant.

Education and Certifications

• A bachelor’s degree in business administration or equivalent is required