Senior Executive

Sunway University; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading educational institution is seeking an Executive/Senior Executive for Administration to oversee key administrative functions. This role involves providing support to faculty and students, managing travel arrangements, and coordinating events. The ideal candidate will have a Bachelor's Degree in a relevant field and 2-5 years' experience, ideally in an educational setting. Strong organisational and communication skills are essential for success in this position.

Qualifications

• Minimum 2 to 5 years of working experience, preferably in the education sector.
• Strong organisational and communication skills are essential.
• Proactive attitude and eagerness to learn new skills.

Responsibilities

• Provide administrative support to students and staff.
• Manage travel arrangements and purchase requisitions.
• Serve as secretary for Faculty committees.
• Coordinate faculty events and initiatives.

Skills

Organisational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Education

Bachelor's Degree in a relevant field

Job description

Executive/Senior Executive - Administration (90022)

The Faculty of Engineering and Technology at Sunway University is seeking a detail-oriented Executive/Senior Executive - Administration to oversee key administrative functions. This role ensures efficient operations of the faculty while providing essential support to faculty members and students.

Key Responsibilities

• Provide administrative support to students and staff, and handle enquiries efficiently.
• Provide administrative and operational support to the Deputy Deans (Internationalisation / Employability and Alumni).
• Serve as secretary for Faculty committees, ensuring accurate documentation and timely follow-up on action items.
• Represent the Faculty in relevant university meetings and events, acting as the primary liaison for faculty matters.
• Manage travel arrangements, purchase requisitions, and claims submissions for the Deputy Deans.
• Coordinate and execute faculty events, meetings, marketing activities, and other initiatives as required.
• Prepare and maintain accurate reports, databases, and listings, including university ranking data, statistics, and audit documentation.
• Oversee adjunct and visiting staff appointments, including coordination of visits, talks, honorarium payments, and claims.
• Support Student Engagement and Experience Taskforce initiatives to enhance student experience.
• Administer MOU/MOA approvals, Open Day activities, Student Ambassador recruitment, and special faculty projects/activities.

Requirements

• Bachelor’s Degree in a relevant field.
• At least 2 to 5 years of working experience, preferably in the education industry.
• Strong organisational, communication, and interpersonal skills.
• Proactive and enthusiastic to learn and apply new skills.
• Collaborative and work well in a team environment.
• Proficient in Microsoft Office applications.

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.