Office Management jobs in United States

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

OVERVIEW OF THE DEPARTMENT/SECTION

We are MUFG. 360 years of heritage. A world-class set of businesses. And more than 180,000 employees in 50 markets. It’s no surprise that MUFG has grown to become one of the top five banks in the world. Our services include commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.

Our vision? To become the world’s most trusted financial group. You’ll help us achieve it.

Please visit our website for more information - https://www.mufgemea.com/ .

The Corporate Communications team is responsible for protecting and enhancing the brand and reputation of the firm with media, clients and other external stakeholders. Its activities also underpin employee engagement and cultural change by managing and implementing a range of communication strategies from Executive-led Town Halls and intranet content to corporate Identity and management of brand guidelines.

The external communications team manages an active media relations programme across the EMEA region, supplemented and supported by a full social media calendar, and additionally enabling speaking/event activity, awards and content.

The Corporate Communications team manages:

External communications

- Media relations

- Social media

- Issues and crisis management

Internal communications

- Intranet content

- Executive communications and Town Halls

- Divisional communications

- Employee/team newsletters

Brand and Digital

- Corporate Identity and management of brand guidelines

- Intranet management

- Websites – content and development

- Advertising and sponsorship

- Conferences and Events

- Contents production

NUMBER OF DIRECT REPORTS

There are no direct reports, however, the role holder will be expected to help manage PR agencies.

MAIN PURPOSE OF THE ROLE

Reporting to the Head of External Communications, EMEA, you will support the delivery of communications strategies for external audiences in the EMEA region.

Media relations experience and knowledge of the media landscape in EMEA is required, as is an active interest in how businesses deploy external communications strategies for reputational purposes.

This position will support the delivery of a proactive media agenda which communicates MUFG’s thought leadership, strengths and strategic business priorities.

The candidate should also have experience of working with social media content and channels as this role also supports social media activity via approved channels such as LinkedIn, as well as creating applicable content for the MUFG EMEA website. You would be expected to help create and implement strategies that grow the popularity of MUFG’s social channels over time as well as develop content for select EMEA executives.

This role will assist the Head of External Communications with media relations, reporting, monitoring and press office management.

KEY RESPONSIBILITIES

• Collate and distribute daily media clippings
• Draft posts for LinkedIn
• Manage PR inbox/press office, supporting, where required, with media relations and engagement
• Support in drafting and managing approvals for press releases and external comms content
• Creating briefs for image and video assets
• Support with uploading of press releases to website
• Liaise with colleagues globally – Japan Head Office, Americas and Asia
• Assist with publication of MUFG podcasts on LinkedIn
• Manage a calendar of events and awards and related communications output
• Media monitoring for MUFG mentions, issues and other trends
• Support with external comms reporting requirements
• Support employer brands output as required
• Support with message development and campaign planning with a focus on DEI/culture
• Researching trends and monitoring competitors

WORK EXPERIENCE

Essential:

• Requires a minimum of 1-3 years of combined experience in external communications, either in a corporate communications division or at a consultancy

Preferred:

• Prior experience with a publicly traded and/or financial services company, such as banking, insurance or investment management, is preferred

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential

• Must be an effective communicator with high attention to detail, capable of writing clearly and concisely across channels
• Excellent networker with an ability to get along with people
• Ability to project-manage multiple initiatives simultaneously
• Understanding and working familiarity with the media and speaking to journalists
• Appreciation of social media channels and content creation
• Strong computer skills (MS Word, Excel, PowerPoint)
• Excellent writing and editing skills
• Strong critical, strategic and analytical thinking skills

Education / Qualifications:

Essential

• B.S. or B.A. in Communications, Public Relations, Journalism or related field is preferred

PERSONAL REQUIREMENTS

• Excellent communication skills
• Results driven, with a strong sense of accountability
• A proactive, motivated approach.
• The ability to operate with urgency and prioritise work accordingly
• Strong decision making skills, the ability to demonstrate sound judgement
• A structured and logical approach to work
• Curious mindset and strong problem solving skills
• A creative and innovative approach to work
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurised environment
• Strong numerical skills
• Sense of humour, positive outlook is essential
• Team player

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.