Office Administrator

Personnel Placements; Salisbury; On-site; GBP 30,000; Part time

Job summary

A local recruitment agency is seeking a reliable Office Administrator to support the daily operations of a business in Salisbury. You will manage various administrative and finance tasks, including handling customer inquiries, processing orders, and maintaining compliance records. The ideal candidate will have office administration experience and strong Excel skills. This part-time role offers £30,000 FTE and is an excellent opportunity to join a stable operational business.

Qualifications

• Previous experience in an office administration role is required.
• Confident IT user with strong Excel skills is a must.
• Excellent organisation and time management abilities are essential.

Responsibilities

• Answer incoming telephone calls and emails.
• Raise customer quotes using Sage.
• Maintain accurate customer and supplier records.
• Input and file purchase invoices ready for payment.
• Update compliance platforms like CHAS and Constructionline.
• Maintain staff holiday and sickness records.

Skills

Office administration experience

Strong Excel skills

Excellent organisation

Time management

High attention to detail

Tools

Sage

Job description

Our client is seeking a reliable and organised Office Administrator to support the smooth day‑to‑day running of their business. This is a varied, hands‑on role covering administration, finance support, compliance and reporting.

You’ll be working 9‑3 Monday to Thursday and salary is to £30,000 FTE.

The Office Administrator role would suit someone comfortable working independently, managing their own workload, and liaising with customers, suppliers, staff and external partners.

In your new role as Office Administrator, you will answer incoming telephone calls, respond to emails and escalated queries, as well as:

• Raise customer quotes using Sage, including printing and emailing
• Order parts and source prices from suppliers
• Maintain accurate customer and supplier records
• Input and file purchase invoices ready for payment and raise and issue sales invoices
• Respond to basic finance and account queries via Sage
• Type, print and email Risk Assessments and Method Statements (RAMS)
• Update compliance platforms including CHAS, Constructionline, SafeContractor and JOSCAR
• Maintain staff holiday and sickness records and keep training records up to date (H&S, First Aid, Fire Safety, IPAF / PASMA etc.)

Ongoing monthly tasks will also include creating spreadsheets, reports and invoices for key contracts, maintain vehicle records including MOTs, servicing and insurance.

Skills & Experience needed:

• Previous experience in an office administration role
• Confident IT user with strong Excel skills
• Excellent organisation and time management
• High attention to detail and accuracy
• Comfortable working independently

Experience working in (Ideally) construction, maintenance or facilities environments and knowledge of schemes such as CHAS, RAMS or H&S documentation is desirable but not essential. More importantly, we are looking for candidates who are proactive with a strong sense of ownership who can stay calm under pressure with a practical, can‑do attitude.

This is an excellent opportunity for an experienced administrator seeking a stable, part‑time permanent role within a well‑established operational business.

Apply today with your CV or give Lynne for more information!