Administrative Assistant

Sphere Solutions; Devon and Torbay; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment specialist in the UK is looking for an Administrative Assistant for a permanent, full-time position in Plymouth. You will handle calls, support managers, and manage data entry among other tasks. Ideal candidates should have prior administrative experience, IT literacy, and preferably experience in building maintenance. This role operates Monday to Friday, 8:30am to 4:30pm, with a supportive work environment that values inclusivity.

Qualifications

• Experience in an administration-based role.
• IT literate with knowledge of Word, Excel & Outlook.
• Experience within building or facilities maintenance is desirable.

Responsibilities

• Handle inbound calls, emails, and general correspondence.
• Data entry and CRM management.
• Schedule meetings and manage calendars.

Skills

Communication skills

IT literacy

Punctuality

Tools

QuickBooks

Word

Excel

Outlook

Job description

Location: Plymouth
Contract: Permanent | Full-Time (Office Based)
Salary: £13 per hour, rising to £14 per hour in April

About the Role

We are working with a reputable building & maintenance contractor to recruit an Administrative Assistant to join their team on a permanent basis, reporting directly to the Office Supervisor.

Key Responsibilities

• Handle inbound calls, emails, and general correspondence
• Support managers and colleagues across the business
• Data entry and CRM management
• Filing, scanning, photocopying, and general office administration
• Liaise with suppliers and subcontractors
• Schedule meetings, manage calendars, and arrange travel
• Maintain HR records, holiday logs, and personnel files
• Collate timesheets and meeting minutes
• Order stationery and office supplies
• Use QuickBooks for supplier invoices, receipts, reporting, client invoices, and bank reconciliations

About You

• Previous experience in an administration-based role
• Longevity with previous employers
• IT literate with good knowledge of Word, Excel & Outlook
• Experience within building or facilities maintenance is desirable
• QuickBooks experience is advantageous
• Punctual with a professional telephone manner

Hours

• Full-time office-based role: Monday-Friday, 8:30am–4:30pm with a 30 minute unpaid lunch break

About Sphere Solutions

Sphere Solutions are a market-leading recruitment specialist within the built environment across the South West & Wales.

Our Commitment to Inclusion

We are committed to promoting inclusive opportunities on behalf of our clients. We welcome applications from individuals of all backgrounds, including under-represented communities. If you have a disability, are neurodivergent, or require adjustments during the recruitment process, we’ll work with you and the client to ensure a fair and supportive experience. We represent employers who foster respectful, inclusive, and collaborative workplaces, regardless of age, gender identity, sexual orientation, ethnicity, or background.