Office Management-Jobs in United States

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Department: Insto Markets MD Office

Division: Institutional

Location: London

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.

In this role, you will provide full secretarial and administrative support to Head of Markets Europe and America to ensure the effective and smooth running of the Markets Front office. Your role will also provide regional business support as required by the Head of Markets Europe & America COO Functions.

Role Type: Permanent, Full Time

This role is accountable for:

• EA to the Head of Markets Europe and America
  • Proactive diary management (using outlook) and general e mail correspondence
  • Planning & organising travel itineraries including air and ground transportation
  • Timely and accurate management and inputting of expenses
  • Updating SOR & Living Will
• General day to day office administration tasks including:
  • Booking meeting rooms, VCs & catering, setting up meeting rooms/presentations
  • Control of external visitors to the restricted Markets areas
  • Membership & subscriptions signoff
  • Co-ordination of client events e.g. Tennis, Rugby, Cricket etc
  • Assisting with photocopying and presentation binding
• Responsible for ensuring swift and accurate invoice payment for the Markets Division
  • Managing Invoices & tracking all spend
  • Onboarding new suppliers
  • Ensuring correct cost split amongst desks/departments

To grow and be successful in this role, you will ideally bring the following:

• Experienced Executive Assistant, used to working in a fast-paced environment, preferably financial services.
• Demonstrated ability to use initiative. Be proactive by taking actions and being persistent in addressing issues.
• Proven ability to build strong, open and collaborative working relationships.
• Able to manage priorities and conflicting issues in a professional manner.
• Good written and verbal communication skills is essential.
• PC literacy in Microsoft Applications
• Word: advanced e.g. including styles, tables of contents, graphics, etc
• Outlook: diary management, new contacts, email archiving
• PowerPoint: Intermediate e.g. basic presentation styles and graphics
• Excel: Intermediate, e.g. updating spreadsheets, simple formulas and calculations

From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.

But it's not just our customers who'll feel your impact. you'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.

We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.

At ANZ, you'll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. That's because we're committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.

To find out more about working at ANZ, visit https://www.anz.com.au/careers . You can apply for this role by visiting ANZ Careers and searching for reference number 94764.