Office Assistant jobs in United Kingdom

Havas Lynx

At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting‑edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people’s lives.

We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever‑evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter.

Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here.

Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.

As the Office Manager, you’ll be the heartbeat of our new Manchester office - the go‑to person who ensures everything runs smoothly, professionally, and with a touch of warmth. Reporting to the Head of Facilities, this role blends front‑of‑house hospitality with behind the‑scenes operational excellence. You’ll be instrumental in creating a welcoming, safe, and efficient workplace that reflects our culture and values.

• Reception & Front-of-House Duties: Greeting visitors and staff with professionalism, managing calls and deliveries, and coordinating meeting room bookings.
• Facilities Management: Overseeing the day‑to‑day running of the office, liaising with contractors, managing supplies, and supporting health and safety compliance.
• Operational Excellence: Handling financial processes, maintaining high standards of delivery, and continuously seeking ways to improve office operations.
• Team Collaboration: Working closely with the Facilities team and wider agency departments, building strong relationships, and fostering a positive working atmosphere.
• Agency Engagement: Championing the goals of Havas Lynx, promoting the Facilities team’s value, and understanding the needs of different departments.
• Self-Development: Actively pursuing training opportunities and engaging in regular performance reviews.

• You’re highly organised and thrive in a fast‑paced environment.
• You communicate clearly and professionally with everyone — from clients to colleagues.
• You take initiative and are always looking for ways to improve the workplace.
• You’re approachable, friendly, and enjoy being a central point of contact.
• You’re a problem‑solver who can think on your feet and adapt to changing needs.
• You take pride in delivering high‑quality work and supporting others to do the same.

A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. It’s a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission.

• Hybrid Working – 3 days in the office (flexible working options are available for in‑office days)
• Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service
• Option to buy, carry or sell holidays
• Early Friday finish throughout the year
• Seasonal working hours
• Enhanced family leave, pay and return to work benefit scheme
• Extensive L&D support
• Sabbatical opportunities
• Season ticket interest free loans for travel
• Cycle to work scheme
• Life insurance (4x salary)
• Company pension scheme
• Fully compensated company events
• Volunteer days
• Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more
• +Medicash healthcare benefit
• 24/7 access to a free, confidential and independent Employee Assistance Programme

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

Get in touch to find out how we can make an impact that matters together.