EA / Office Manager

VWA (Victoria Wall Associates); City Of London; On-site; GBP 39,000 - 47,000; Full time

Job summary

A leading biotech firm in London is seeking a Spanish-speaking Executive Assistant and Office Manager. This fully office-based role involves providing comprehensive EA support to the CEO, managing office logistics, and assisting the leadership team. Ideal candidates will be fluent in both Spanish and English, with strong organizational skills and previous diary management experience. The position offers a salary of up to £47K, depending on experience.

Qualifications

• Fluency in both Spanish and English (written and verbal) is essential.
• Previous experience of diary management is required.
• Excellent organizational skills.
• Positive attitude and willingness to support various tasks.

Responsibilities

• Provide EA support to the CEO, managing diary and travel.
• Assist the leadership team and manage office-related tasks.
• Coordinate events and provide ad-hoc administrative support.

Skills

Fluent in Spanish

Fluent in English

Diary Management

Organizational Skills

Proficiency in MS Office

Job description

5-FTCSpanish/SDFA

Spanish-speaking EA and Office Manager

Fixed-Term Contract - Jan 2026 Start

9am - 5pm

Fully office-based

King's Cross

Biotech

Up to £47K

FLUENCY IN BOTH SPANISH AND ENGLISH IS ESSENTIAL FOR THIS POSTIION

About the Client

An exciting international scale-up biotech firm operating in the farming industry. With around 20 in the London office and a growing international presence, this firm is offering innovative solutions to the industry and is at a crucial stage of growth!

About the Role

This is a busy and varied EA and Office Manager role, with responsibilities including (but not limited to):

• EA support to the CEO (around 80% of the role) - diary and travel coordination, involvement in ad-hoc projects and administration
• Team Assistant support to the wider leadership team, based across the UK and Spain
• Office management support - setting up meeting rooms, ensuring maintenance of office appliances and liaising with suppliers
• Coordinating events
• Ad-hoc administrative support to the business.

Candidate Specification

• Fluency in both Spanish and English (written and verbal) is essential for this position
• Previous experience of diary management is also required - this does not have to be sector specific
• Excellent muck-in and positive attitude - happy getting involved in big and small tasks for the team
• Excellent organizational skills
• Good comprehension of MS Office.

Additional Information

• Salary up to £47K depending on experience and the role comes with additional benefits
• Hours are 9am - 5pm, with occasional support required out of regular hours
• Due to the nature of the role, this is a fully office-based opportunity
• Offices are based a stone's throw from King's Cross / St Pancras.

If you are a Spanish-speaking candidate with experience of Executive support looking for your next challenge, please reach out today!