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Administrator / Business Support Administration Assistant with previous experience working in a busy office environment, in a finance admin / administrative role is required for a well-established organisation based in Huntingdonshire, Cambridgeshire.

SALARY: £24,534 pro rata + Generous Benefits

LOCATION: Huntingdonshire, Cambridgeshire

JOB TYPE: Part-Time, Permanent

WORKING HOURS: 25 Hours per Week / Flexible (within school hours)

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Business Support Administration Assistantwith previous experience working in a busy office environment, in a finance admin / administrative role.

Working as an Administrator / Business Support Administration Assistant you will provide direct administrative support to a shared service covering a wide range of finance admin and general office administrative tasks.

As an Administrator / Business Support Administration Assistant you will have experience raising invoices, purchase orders, producing reports using Microsoft Office, preparing letters and general correspondence, analysing data and creating pivot tables using Excel.

DUTIES

Your duties as an Administrator / Business Support Administration Assistant will include:

• Support the Monitoring Centre Manager business support activities (e.g. customer relations, administrative, clerical, and typing support)

• Provision of financial administration of raising invoices and purchase orders, recharging and income invoicing to clients and contractors

• Support the Centre Manager, Team Leader’s and staff in ensuring compliance with various service Level agreements and strict compliance with legislative administrative accreditations requirements

• Become proficient in, and administer various database systems, input new or update and audit records or client details

• Maintain accuracy of information published on websites or social media

• Regularly collate, evaluate and audit data for performance measurement of services, team performance, income generation, create, analyse and provide regular information or reports to internal client and partners, distribute such information by creating reports or documents for Board or other meetings

• Provide efficient and effective secretarial and administrative support, including handling enquiries, word processing, spreadsheets, data management and analysis and reporting, record keeping and correspondence, arranging and attending meetings, taking minutes and producing reports

• Act as a first point of contact for internal and external customers

• Place and maintain service website data, ensure data is current, and assist to develop its potential for business growth and transparency of service delivery

• Develop and maintain a thorough knowledge of service operational procedures

• Operate financial management system for purchase order and invoice processing

• Act as the super user as designated on the shared service data systems, and administratively support the team as required

• To regularly interrogate the Services data systems to provide operational audit of performance and create regular data reports

• Monitor using data systems all PR and press and incidents, draft and disseminate all suitable details to Press, PR teams or to internal and external clients

CANDIDATE REQUIREMENTS

Previous experience working in a busy office admin and finance admin based role

• Knowledge of finance budgetary monitoring to perform invoicing and raising of purchase orders

• Experience using Microsoft Office products, including Excel to extract or create data, produce reports, prepare and write correspondence (formal or informal)

• Substantial experience in analysis and creation/use of pivot tables and other analysis tools to create excel and graphical information from various databases to produce reports or PowerPoint presentations

• Good interpersonal, written and verbal communication skills

• Ability to learn new skills, and train on new database and IT systems to the level of superuser and administrator of database systems

• Good use of social media to support promotion of the service, manage data on website is current

• To take and pass police vetting checks to be arranged

• Be a good team worker demonstrating loyalty and commitment to the organisation and team members

BENEFITS

• Local government pension scheme

• 24 days annual leave rising to 30 days with 5 years of service

• Birthday day off

• Buying and selling annual leave scheme

• Flexible working (role permitting)

• Cycle to work scheme

• Health and wellbeing programmes

• Discounts at One Leisure Centres, retail shops and much more…

• Enhanced maternity and parental leave

• Learning and development opportunities

Plus more…

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P13630

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