Executive Assistant to Dean

Michael Page (UK); City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prestigious educational institution in London is seeking an Executive Assistant to support the Dean. Responsibilities include managing the Dean's diary, coordinating meetings, and preparing correspondence. The ideal candidate will have strong organizational and communication skills, discretion, and experience in a senior support role. This position offers a flexible working environment and the chance to be part of a respected institution.

Benefits

Flexible working arrangements

Experience in a respected organisation

Access to additional benefits

Qualifications

• Proven experience supporting senior leadership in a fast-paced environment.
• Ability to manage multiple priorities efficiently.
• Professional and confident communication skills.

Responsibilities

• Manage diary and inbox for the Dean effectively.
• Coordinate meetings and travel arrangements.
• Prepare correspondence and reports.

Skills

Organisational skills

Time management

Communication skills

Discretion

Proactivity

Attention to detail

Tools

Microsoft Office

Job description

Opportunity to work for a great educational institute.

You will be joining a supportive, friendly and exciting environment.

About Our Client

Our client is a leading London university, globally recognised for its research excellence and innovative academic environment.

Job Description

• Provide high-level diary and inbox management, ensuring the Dean's time is effectively prioritised.
• Coordinate complex meetings, events, and travel arrangements, often involving senior internal and external stakeholders.
• Prepare and proofread correspondence, reports, and presentations on behalf of the Dean.
• Act as the first point of contact for the Dean's office, handling enquiries with professionalism and discretion.
• Support the Dean in managing key projects and initiatives, tracking progress and following up on actions.
• Liaise with academic and professional services teams to ensure smooth communication and workflow.
• Maintain accurate records, files, and documentation in line with university policies.
• Handle confidential information with the utmost sensitivity and integrity.

The Successful Applicant

A successful Personal Assistant should have:

• Proven experience supporting senior leadership in a fast-paced, complex organisation.
• Exceptional organisational and time management skills, with the ability to manage multiple priorities.
• Strong written and verbal communication skills, with a professional and confident manner.
• High level of discretion and ability to handle sensitive and confidential information.
• Proactive and solution-focused, with a keen eye for detail.
• Comfortable working independently and taking initiative, while also being a strong team player.
• Proficient in Microsoft Office and confident using digital tools for scheduling and communication.
• Experience working within higher education or a similarly structured environment is highly desirable.

What\'s on Offer

• Opportunity to work within a respected not-for-profit organisation in London.
• Flexible working arrangements in a supportive environment.
• Gain valuable experience in the secretarial and business support sector.
• Access to additional benefits as outlined in the job description.

If you are an organised and motivated Executive Assistant looking for your next role in London, we encourage you to apply today!