Executive Assistant

Bain and Gray; City Of London; Hybrid; GBP 50,000 - 65,000; Full time

Job summary

A global executive search and advisory firm is seeking a polished Executive Assistant to support their newly appointed Principals. The role involves managing schedules, booking travel, and liaising with stakeholders. Ideal candidates will have 1+ years in executive search and 5+ years in PA/EA roles. The position offers hybrid working with a great work-life balance and team-building events, within a supportive, dynamic environment.

Benefits

Hybrid working

Amazing bonus

Free breakfast

Qualifications

• 1+ years of executive search experience and/or project coordination experience.
• 5+ years of PA/EA experience, ideally in financial or professional services.
• Ability to work in a fast-paced environment while maintaining composure.

Responsibilities

• Manage and maintain the Principal’s diaries and schedules.
• Book travel arrangements, including flights and accommodation.
• Handle confidential and sensitive information.
• Liaise with internal and external stakeholders.

Skills

Multi-tasking

Organization

Time management

Interpersonal skills

Team collaboration

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Executive Assistant

TP6968

£50,000 - £65,000

Hybrid working + benefits + amazing bonus

Location: West End, London

A highly impressive global executive search and advisory firm isseeking a polished, dynamic,and well-versed Search EA to come and support two of their newly appointed Principals. Working in the global technology and servicesteam, you will be supporting one of the top fee earners and workingin a team that's hugely successful, fast-paced, and has excitinggrowth plans in the next year. Working in a friendly team of EAs, you will ensure the smooth running of their everyday work and ideally have hadexposure to project work.

A young company with mostly young families, a great work-lifebalance, and 3 days in the office. Having recently moved offices to St James, you will sit in their modern open-planoffice and get free breakfast,and have lunch together. Summer team building with partners, so everyone gets to know each other on a personal level,and a Christmas Party. Great team, all muck in, no hierarchy, all very passionate and driven.

Main responsibilities

• Manage and maintain the Principle’s diaries and schedules.
• Book travel arrangements, to include flights, accommodation visa’s etc.
• Handle confidential and sensitive information.
• Liaise with internal and external stakeholders.
• Arrange Christmas and summer parties and company events
• Help and cover and work well with the EAs.

The person

• Ideally,a bachelor's degree or equivalent qualifications are required
• Ideally 1+ years of executivesearch experience and/or project coordination experience, on topof ideally 5 + years of PA/EA experience, ideally in financial services and/or professional services.
• Exceptional multi-tasker able to manage multiple complex projects concurrently
• Outstanding organization, time management, prioritization, and attention to detail
• Proven ability to work in a fast-paced, rapidly changing environment while maintaining composure
• Exceptional interpersonal skills and emotional intelligence to build relationships across levels/functions and communicate effectively
• Collaborative team player able to maximize team performance
• Advanced proficiency in Microsoft Office Suite, especially Word, PowerPoint, and Excel
• Ability to learn databases, systems, and software quickly
• Demonstrated ethics, integrity, confidentiality and discretion in the workplace

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.

Bain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industries. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly