Executive Assistant - Family Office

KMK Recruitment Limited; City Of London; On-site; GBP 80,000; Full time

Job summary

A prestigious private family office in London is seeking an experienced Executive Assistant to provide high-level support to the CEO, CIO, and CFO. The role includes managing complex calendars, confidential correspondence, and intricate travel arrangements. Candidates must have over 10 years of C-suite EA experience. Fluency in Arabic is a plus. This position offers a salary of approximately £80,000 plus benefits, in a dynamic work environment.

Qualifications

• Minimum 10 years’ EA experience at C-suite level.
• Background in HNW family office or similar environment.
• Strong understanding of financial/investment terminology.
• Advanced MS Office and DocuSign skills.
• Calm, resourceful, and emotionally intelligent under pressure.

Responsibilities

• Manage and optimise complex calendars for multiple executives.
• Act as primary contact for shareholders and internal teams.
• Draft, proofread, and manage high quality communications.
• Coordinate intricate domestic and international travel.
• Take ownership of special projects and manage key action items.

Skills

EA experience at C-suite level

Understanding of financial/investment terminology

Advanced MS Office skills

DocuSign skills

Multilingual (Arabic highly desirable)

Calm under pressure

Job description

Executive Assistant Opportunity – Private HNW Family Office | London-Based | Immediate Start

Salary C£80,000 plus travel allowance, plus bonus and benefits

We’re hiring an exceptional Executive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%).

This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones.

Key Responsibilities

• Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings.
• Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.).
• Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements.
• Draft, proofread and manage high quality communications, reports, presentations and briefing materials.
• Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing.
• Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs
• Coordinate intricate domestic and international travel, including accommodation and visa arrangements.
• Create comprehensive itineraries and contingency plans to support positive travel experiences.
• Manage business and personal travel for the executives and shareholders as required.
• Support the executives and shareholders as needed with family and lifestyle requests.
• Project and Administration Management
• Take ownership of special projects to include assist in project tracking, investment updates and management of key action items.

What We’re Looking For

• Minimum 10 years’ EA experience at C-suite level
• Background in HNW family office or similar environment
• Strong understanding of financial/investment terminology
• Advanced MS Office and DocuSign skills
• Multilingual (Arabic highly desirable)
• Calm, resourceful, and emotionally intelligent under pressure

This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.