Executive Assistant

VWA (Victoria Wall Associates); England; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A prestigious global investment firm is seeking a highly skilled Executive Assistant to support their Institutional Client Solutions team. This permanent, full-time role is based in Mayfair, with some flexibility for hybrid working. The successful candidate will manage diaries, arrange travel, and communicate professionally with discretion. Candidates should have proven experience in financial services, outstanding organisational skills, and proficiency in Microsoft Office. Applications from experienced Executive Assistants are encouraged.

Benefits

Competitive salary

Flexible working hours

Dynamic team environment

Qualifications

• Proven experience in a deal-driven environment; private equity preferred.
• Experience in Investor Relations or ICS.
• Exceptional organisational skills and attention to detail.

Responsibilities

• Manage diaries and coordinate meetings across time zones.
• Arrange complex international and domestic travel.
• Act as a point of contact, managing calls and correspondence.
• Organise and facilitate virtual meetings.
• Prepare and reconcile monthly expenses.

Skills

Proactive diary management

Organisational skills

Verbal communication

Written communication

Emotional intelligence

Discretion

Tools

Microsoft Office

Concur

Coupa

Box

Job description

Executive Assistant

Financial Services, Institutional Client Solutions team

Permanent

Mayfair

Some flex for working from home (must be available to be fully office-based)

Competitive salary

1-AXSC/HE

The Client:

An esteemed global investment firm is seeking a highly skilled Executive Assistant to provide dedicated support to the Institutional Client Solutions team within their Credit team.

The Executive Assistant Position:

The Executive Assistant role will provide support to the Infrastructure ICS team in London which currently comprises of 1 MD and 1 Principal. As the ICS team expands, the Executive Assistant’s responsibilities will grow as well. Core responsibilities will include (but are not limited to):

• Proactive diary management and coordination of meetings across multiple time zones.
• Arranging complex international and domestic travel, including flights, accommodation, and ground transport.
• Acting as a professional point of contact, managing calls and correspondence with discretion.
• Organising and facilitating virtual meetings and conference calls via Zoom.
• Preparing and reconciling monthly expenses using Concur.
• Providing flexible support with additional tasks as required.

The ideal candidate will demonstrate:

• Proven experience within a deal-driven environment; private equity is strongly preferred, though other financial services experience will be considered.
• Investor Relations/ICS experience
• Outstanding organisational skills with meticulous attention to detail.
• The ability to manage multiple priorities calmly and efficiently.
• Exceptional written and verbal communication skills, coupled with strong emotional intelligence.
• Absolute discretion, professionalism, and integrity.
• Proficiency in Microsoft Office; knowledge of Concur, Coupa, and/or Box is advantageous.

Additional benefits:

• Competitive salary, commensurate with experience.
• A permanent, full-time opportunity commencing as soon as possible (notice periods up to one month will be accommodated).
• Core working hours of 9:00am–5:30pm, with flexibility when required.
• Some flexibility for hybrid working, though full office presence will be expected as necessary.
• An opportunity to join a dynamic, fast-paced team within a world-renowned financial institution.

Applications are invited from experienced Executive Assistants who meet the above criteria and are motivated to contribute to the continued success of this prestigious firm. If this Executive Assistant role appeals to you, please apply today!