German speaking Executive Assistant / Administrator

The Language Business; City Of London; On-site; GBP 28,000 - 34,000; Full time

Job summary

A dynamic international business is seeking a confident German Speaking Executive Assistant / Administrator to support day-to-day operations in their London office. Responsibilities include managing office functions and supporting leadership while utilizing German language skills. Ideal candidates will be fluent in German and English, with a strong background in admin support. The role offers a competitive salary, and is fully office-based, located just 15 minutes by train from Central London.

Benefits

Competitive salary

Supportive team culture

Dynamic work environment

Qualifications

• Previous experience in a busy reception or admin support role.
• Experience in a design, creative, or agency-style environment is a plus.
• Background in client service or hospitality is advantageous.

Responsibilities

• Welcome all visitors, including clients and suppliers.
• Answer and manage incoming calls and emails.
• Organise business meeting rooms and manage meeting logistics.
• Oversee general office operations and supplies.
• Manage international travel and accommodation bookings.

Skills

Fluent in German

Fluent in English

Excellent time management

Multitasking

Organisational skills

Job description

German Speaking Executive Assistant / Administrator

• Location: Croydon, South London (15 minutes by train from Central London)
• Salary: £28,000 – £34,000
• Working Hours: Monday to Friday, normal office hours
• Work Setup: 100% office-based – no remote option
• Languages Required: Fluent German & English

About the Company

Join a dynamic international business that works across multiple industries. Our client is growing and seeking a confident, German-speaking Executive Assistant / Administrator to play a key role in supporting day-to-day operations at their London office.

The Role: German Speaking Executive Assistant / Administrator

As the Executive Assistant / Administrator, you’ll be the first point of contact for the office and provide vital support to the Office Manager and company leadership. You’ll oversee a range of administrative functions, ensure smooth daily operations, and use your German language skills to support communication with clients and partners across German-speaking regions.

Key Responsibilities:

• Welcome all visitors, including clients, suppliers, and couriers
• Answer and manage incoming calls and emails
• Organise business meeting rooms and manage meeting logistics
• Oversee general office operations, supplies, and facilities
• Arrange domestic and international couriers (e.g., UPS for GMG proofs)
• Manage international travel and accommodation bookings
• Administer timesheets and attendance systems
• Provide administrative support to the Managing Directors
• Proofread German-language marketing materials, contracts, and client content
• Assist project teams with ad-hoc research or German client communications

What We’re Looking For

• Fluent in German and English (written & spoken)
• Previous experience in a busy reception, office coordination, or admin support role
• Experience in a design, creative, or agency-style environment is a plus
• A personable and professional manner – calm under pressure and client-facing
• Excellent time management, multitasking, and organisational skills
• Background in client service or hospitality is advantageous

Why Apply?

• Competitive salary: £28,000 – £34,000
• Join a creative, fast-paced, international environment
• Supportive team culture
• Office located just 15 minutes from Central London by train

Interested?

To be considered for this opportunity, please send your CV to:

Recruiter Contact: Jonathan Grimes