Administration jobs in United Kingdom

We have an excellent opportunity for someone who is organised, adaptable, and committed to delivering high-quality administrative support within a busy and dynamic healthcare environment.

The post holder will play a key role in coordinating and booking outpatient appointments across the Trust's sites, ensuring a smooth and efficient service for patients and clinical teams. This role involves working closely with multiple departments to implement and maintain both new and existing appointment systems, contributing to ongoing service improvements and operational efficiency.

A crucial aspect of the position is supporting the Trust in meeting key performance targets related to outpatient services. The post holder will be expected to monitor booking processes and data accuracy, helping to identify areas for development and ensure compliance with Trust policies and NHS standards.

Exceptional customer service is essential. The successful candidate will be the first point of contact for patients, carers, and staff, requiring excellent communication, empathy, and problem‑solving skills. They must be able to handle enquiries professionally and sensitively, providing clear and helpful information, while maintaining patient confidentiality at all times.

PREVIOUS APPLICANTS NEED NOT APPLY.

• To ensure all phone calls are dealt with in a professional and timely manner adhering to the local targets set by the department and Trust.
• To ensure all patients and visitors are treated with dignity, respect and empathy at all times.
• To deal with patients in a polite and respectful manner complying with their requests where possible.
• To support the Trust in delivering NHS targets.
• To respond in a timely fashion to all administrative duties within the team.
• To support the implementation of all new IT and patient administration systems.
• Assist and be pro‑active in all modernisation projects that concern the team and improve patient pathways.
• To be multi‑skilled in your working role and able to assist in all areas of the department as and when required.
• To ensure strict confidentiality is maintained at all times in respect of correspondence received in the department and in accordance with Trust policy.
• To ensure demographics and daytime contact numbers are obtained and checked on each individual call and updated on the patient administration system in accordance with Information Quality Assurance.

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

11 December 2025

Agenda for change

Band 3

£26,240 to £27,928 a year per annum incl HCAS

Fixed term

12 months

Full-time

151-JLM566

Frimley Park Hospital

Portsmouth Road

Frimley

GU16 7UJ

For further information regarding the detailed job description and main responsibilities, please refer to the attached job description and person specification documents.

• GCSE English and Maths pass or equivalent
• ECDL or equivalent
• NVQ Level 3 Administration or equivalent practical knowledge

• Experience of working in a hospital or busy office environment
• Significant experience in difficult patient situations.
• Customer care experience

• NHS experience
• Call centre experience

• Good communication skills both verbal and in writing
• Demonstrate attention to detail and accuracy when completing tasks
• Excellent customer service skills and evidence of dealing with telephones and meeting targets
• Time management skills
• Logical thinker, able to reason, analyse situations effectively and deal with a multitude of queries
• Ability to communicate appropriately and professionally to patients and staff at different levels

• Knowledge of clinical and surgical procedures
• Knowledge of medical terminology
• Knowledge of current NHS issues relating to the Referral To Treatment targets waiting lists and the Trust Access Policy.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Frimley Health NHS Foundation Trust

Frimley Park Hospital

Portsmouth Road

Frimley

GU16 7UJ

https://www.fhft.nhs.uk/ (Opens in a new tab)