Site Administrator

BRUSH Group; Scotland; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm in Scotland is seeking a highly organised and proactive Construction Site Administrator to support a major HV cable installation project. This role involves maintaining accurate project documentation, coordinating site tasks, and ensuring compliance with document control procedures. The ideal candidate will have strong organisational skills and relevant experience, and will work Monday to Friday in a busy site-based environment. Flexibility with start and finish times is offered, while an onsite presence is required 5 days a week.

Qualifications

• Experience in a construction or civil engineering environment, ideally within utilities or HV cable installation projects.
• Familiarity with electronic document management systems would be advantageous.
• A full UK drivers license is required due to site location.

Responsibilities

• Establish and maintain document control systems.
• Ensure accurate and timely filing of project documentation.
• Support site management with preparation of site records, daily diaries, and timesheets.

Skills

Organisational skills

Time management

Attention to detail

Communication

Education

SVQ / NVQ Level 2 or 3 in Business Administration, Construction Administration, or Project Support

Tools

Microsoft Office (Word, Excel, Outlook)

Electronic document management systems

Job description

We are seeking a highly organised and proactive Construction Site Administrator to support the efficient delivery of a major HV cable installation project in Caithness. The successful candidate will play a key role in maintaining accurate project documentation, coordinating site administration tasks, and ensuring compliance with company and client document control procedures.

Working closely with the project management and site teams, you will manage document registers, control the flow of information between site and head office, and provide general administrative support to maintain smooth daily operations on site. Although the role will be initially recruited on a fixed term basis, it may have potential to be made permanent based on workload.

Working conditions - Monday to Friday , 42.5 hrs per week. We can offer a degree of flexibility with start and finish times however due to the nature of this role an onsite presence will be required 5 days per week.

Key Responsibilities

• Establish and maintain document control systems in line with company and client requirements.
• Ensure accurate and timely filing, tracking, and distribution of project documentation including drawings, permits, method statements, inspection reports, and correspondence.
• Preparation and filing of mobile work packs for multiple site teams
• Support site management with preparation of site records, daily diaries, timesheets, and delivery documentation.
• Maintain registers for incoming and outgoing documents, RFIs, NCRs, and other controlled forms.
• Assist with compilation of HSEQ documentation, toolbox talks, and audit preparation.
• Coordinate site meetings — issue agendas, minutes, and follow-up actions.
• Manage administrative duties including visitor logging, inductions, stationery and PPE orders, and maintaining site noticeboards.
• Provide general support to project teams to ensure document accuracy, version control, and efficient retrieval of information.

What we’re looking for

• SVQ / NVQ Level 2 or 3 in Business Administration, Construction Administration, or Project Support (or equivalent on-the-job experience) is desirable.
• Competent in Microsoft Office (Word, Excel, Outlook) and general IT systems.
• Strong organisational and time management skills with excellent attention to detail.
• Familiarity with electronic document management systems would be advantageous.
• The ability to work independently in a busy site-based environment and communicate effectively with multiple stakeholders.
• A methodical approach to filing, record keeping, and data accuracy.
• A full UK drivers license (due to site location).
• Experience in a construction or civil engineering environment, ideally within utilities or HV cable installation projects would be advantageous however not essential as full training and support will be provided.