Assistant Administratif jobs in France

As the Office Administrator , you’ll be the heart of our Lille workplace—ensuring everything runs smoothly while creating a welcoming and engaging environment for colleagues, customers, partners, and guests. You are approachable, dependable, and thrive on building connections and supporting a positive office culture.

This is an on-site role , requiring daily presence and visibility in the office to support operations and foster team spirit.

Duties and Responsibilities :

Administrative Support

Manage and distribute all incoming and outgoing mail, emails, and phone calls for the Lille office.

Act as the first point of contact—responding promptly to inquiries from clients, customers, and visitors.

Maintain, organize, and securely retain both electronic and physical records (e.g., lease contracts).

Support onboarding of new hires, including preparation of welcome packs and orientation logistics.

Procurement

Handle daily lunch orders, and procure office supplies, equipment, and furniture.

Build and maintain relationships with vendors and suppliers to meet procurement needs effectively.

Office & Facility Management

Ensure health & safety regulations and compliance standards are always met.

Coordinate internal and external meetings, conferences, team meet-ups, and social events.

Oversee maintenance and repairs to keep the office in top condition.

Serve as the key liaison for all building-related needs and government compliance checks.

Financial & Budget Management

Process vendor invoices and ensure timely payments.

Track daily expenses and maintain accurate financial records.

Prepare monthly and year-end expense reports.

Reconcile office-related financial data in collaboration with the Zoho HQ finance team.

Manage allocated budgets for office lunches, supplies, and employee events.

Requirements

Minimum of 4 years of relevant experience in office administration or a similar role.

Fluency in French (both written and verbal) is essential for this position.

Proficiency in English (spoken and written) is also required.

• Competitive salary package aligned with candidate's qualifications, experience, and the market value of the role
• Supportive and inclusive work environment
• Supplementary Health Insurance
• MacBook, mobile and paid SIM
• A vibrant international environment
• Opportunity to work with a global team and contribute to the growth of a leading technology company

It is important for the applicant to hold a national or EU passport, have a valid work authorization and be within commutable distance.The successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

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