Academic Administrative Assistant Term Position

St. Francis Xavier University; Antigonish; On-site; CAD 30,000 - 60,000; Part time

Job summary

A reputable Canadian university in Antigonish is looking for an Academic Administrative Assistant to provide comprehensive administrative support for the Biology, Human Nutrition, and Anthropology Departments. This part-time role requires excellent communication and organizational skills, with proficiency in MS Office programs. Candidates must possess a post-secondary diploma and experience in office settings. The position offers a competitive hourly rate and a supportive environment focused on diversity and inclusion.

Qualifications

• Minimum of 2 years experience in office environments.
• Ability to work effectively with diverse individuals.
• Willingness to learn and use new technologies.

Responsibilities

• Provide administrative support to Department Chairs and faculty.
• Manage documents and records in both hardcopy and electronic formats.
• Respond to inquiries from students and faculty in a timely manner.

Skills

Communication skills

Organizational skills

MS Office proficiency

Ability to work independently

Education

Post-secondary diploma

Job description

Overview

Position Title: Academic Administrative Assistant

Department: Biology Human Nutrition and Anthropology

Position Type: Part Time TERM (ending August 2026)

Classification: NSGEU Band 3

Hourly Range: $19.75 - $24.12 / hour (for 20 hours per week)

Posting Date: October 21 2025

Closing Date: October 31 2025 at 1:00 PM AST

Position Description

StFX is a top-ranking Canadian university and we are seeking an energetic and organized professional to provide high quality administrative support to the Biology Human Nutrition and Anthropology Departments. The successful candidate will provide administrative support to the Department Chair(s) and faculty.

Key Responsibilities

• Responsible for document management within the office including the maintenance of all records and files both hardcopy and electronic relative to the Chairs
• Assists Chairs with student registration
• Uses all MS Office programs to create edit and issue a variety of electronic documents and hard copy including moderately complex spreadsheets as needed (budgets expenditures car rentals etc)
• Assists Chairs with processing and monitoring expense claims
• Supports the faculty and staff with coordinating key requests office identifiers maintenance and cleaning requests
• Assists the Chairs with managing dates / calendar events in the administrative calendar
• Books classroom spaces in university software as requested by faculty and staff
• Responds to inquiries from students faculty parents the public the University community other educational institutions and external organizations in a timely manner with accurate information using the appropriate means (e.g. personal contact telephone postal or electronic mail). Where necessary refers inquiries to the appropriate department or faculty or staff member
• Updates information for the relevant Department website as needed
• Coordinates the smooth running of the office and uses independent judgment to effectively organize prioritize and manage tasks and agenda according to deadlines
• When required prepare department or program meeting minutes and agenda
• Provides accurate information to internal and external clients on relevant processes policies and guidelines etc
• Effectively and pro-actively reviews office processes and implements improvements

Qualifications

• The ideal candidate will possess at least a post-secondary diploma in a relevant area and have a minimum of 2 years experience in office environments
• The candidate must be able to work independently in a fast-paced environment
• The candidate must be willing to learn and use new technologies
• The candidate must exhibit superior communication and interpersonal skills
• The candidate must have excellent organizational skills
• Advanced skills in all MS Office components (Word Excel Power Point) are necessary
• The ability to work effectively and professionally with students faculty and staff from a wide variety of backgrounds is essential

To apply for this opportunity click the Apply Now button and upload your cover letter resume and references.

StFX is located in Mikmaki the ancestral and unceded territory of the Mikmaq People.

Our institution is committed to upholding the values of equity diversity inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized including Indigenous persons (especially Mikmaq) racialized persons (especially African Nova Scotians) persons with disabilities those who identify as women and / or 2SLGBTQIA and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process please contact People and Culture at or .

About St. Francis Xavier University

Established in 1853 St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of todays undergraduates by providing the very best academic experience outstanding teaching exceptional hands-on research opportunities and global exchanges all within Canadas most vibrant and inspiring residential campus. Here the focus is on the academic and personal development of every student making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life determined to make a positive impact on the world.

In 2022 Macleans annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more visit .

About Antigonish Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music performing arts visual arts and crafts and fabulous festivals happening throughout the year. For more information visit or .

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type

Full-Time

Experience

years

Vacancy

1

Hourly Salary

Salary : 19 - 24