Administrative Assistant (18 Month Contract)

Strik, Baldinelli, Moniz; London; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading multi-disciplinary engineering firm in London, Ontario, seeks a full-time Civil Administrative Assistant. This role involves supporting a fast-paced Civil Engineering team through project coordination, document preparation, and team support. Candidates should have a diploma in Office Administration and experience in administrative roles, preferably in engineering or construction. Strong communication skills and proficiency in Microsoft Office are essential. Enjoy a collaborative environment with opportunities for personal growth and development.

Benefits

Competitive Salary

Paid Overtime

Paid Sick Days

Flex Time

Regular Social and Team-Building Events

Qualifications

• 1 to 3 years in an administrative or similar role.
• Experience in the engineering or construction industry is a strong asset.
• Ability to handle confidential information with integrity.

Responsibilities

• Coordinate end-to-end project setup including database entry and file organization.
• Manage team calendars and assist with new team member onboarding.
• Assist with creating and editing presentations.

Skills

Organized and detail-oriented

Excellent written and verbal communication

Proficiency in Microsoft Office Suite

Ability to multitask and manage priorities

Education

Diploma in Office Administration or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Are you a highly organized detail-oriented professional with a passion for supporting dynamic technical teams SBM is seeking a full‑time Civil Administrative Assistant (18‑month contract) within our Civil Engineering Department at our London office. In this role you’ll play a key part in keeping our fast‑paced Civil Engineering team running smoothly and efficiently. If you excel at bringing structure to complex projects thrive in a collaborative environment and enjoy creating and improving processes we want to hear from you!

Company Summary

Join the dynamic team at SBM a leading multi‑disciplinary engineering firm renowned for its innovative and collaborative approach to building solutions. With a vibrant culture that fosters personal growth and forward‑thinking we’re on the lookout for passionate professionals to expand our team.

At SBM our core values of drive humility and balance shape everything we do. We believe in ambitious goals learning from one another while maintaining a healthy work‑life harmony.

Located in London and Kitchener SBM serves a diverse range of private and public sector clients across Southwestern Ontario. We offer a wide range of services including Geomatics, Planning, Ecology, Civil, Structural, Mechanical and Electrical engineering. Our team of over 130 dedicated experts including engineers, trainees, technologists, planners and support staff thrives in an energetic environment where creativity and collaboration are at the forefront.

If you’re eager to grow and make an impact SBM is the place for you!

Key Responsibilities

• Project Set Up & Coordination – Coordinate end‑to‑end project setup including database entry, file organization, billing terms, hour assignments kickoff meeting scheduling.
• Communication & Support – Manage team calendars, support internal communications and assist with new team member onboarding.
• Document Preparation – Assist with creating and editing presentations while maintaining and updating departmental documents and master templates.
• Administrative Support – Provide administrative support through internal proposal follow‑ups, meeting coordination, minute‑taking and submittal management with internal teams and external partners.
• Resource & File Management – Maintain organized shared drive structures, update master templates and manage key departmental documents with clear team communication.
• Event & Social Planning – Plan and schedule team events including Lunch & Learns and social activities.
• Additional Administrative Support – Assist with various administrative tasks as needed to support team efficiency and success.

Skills & Qualifications

• Diploma in Office Administration, Administrative Assistant or equivalent experience preferred.
• 1 to 3 years in an administrative or similar role (engineering or construction industry experience is a strong asset).
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, Outlook and Teams with a strong aptitude for computer literacy required.
• Organized and detail‑oriented with an ability to multitask, manage priorities and maintain accuracy under deadlines.
• Excellent written and verbal communication including proof‑reading and editing.
• Ability to handle confidential information with integrity.
• Self‑motivated, adaptable, proactive and able to work independently with minimal supervision.
• Ontario Class G licence and access to reliable transportation for occasional travel within London and surrounding areas.

What We Offer

This is a full‑time temporary in‑office position. At SBM we prioritize a positive work culture believing that strong relationships with our employees lead to exceptional customer service and outstanding results for our clients.

Enjoy a balanced 40‑hour workweek of 8 am‑5 pm Monday‑Thursday and an early finish at 2:30 pm on Fridays. Join us in an environment where collaboration, support and personal growth are at the heart of everything we do.

Employees Also Enjoy

• Competitive Salary
• Paid Overtime
• Paid Sick Days
• Flex Time
• Engaging work environment
• Opportunity to build great relationships
• Career Growth and Development
• Regular Social and Team‑Building Events
• Passionate and enthusiastic team that encourages growth

To Apply

All qualified applicants should apply through our online application system.

References are to be made available upon our request.

SBM is an equal opportunity employer. All suitably qualified applicants will receive consideration for employment in accordance with relevant governing laws. We thank all applicants but only those selected for an interview will be contacted. Throughout the selection process accommodations for applicants with disabilities are available upon request. If required please notify SBM.

SBM utilizes a third‑party recruitment software to source, screen and track applicants that may be subject to AI use. Outside of this SBM does not actively use AI to screen, select or hire candidates.

Date Posted: October 20 2025

Posting Close: November 4 2025

Required Experience: Manager

Key Skills: Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type: Full‑Time

Department / Functional Area: Civil Engineering

Experience: years

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