Administrative Assistant

Firstonsite Restoration; Kelowna; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading restoration company in Canada is seeking an Administrative Assistant to maintain office operations with a focus on client interaction and organization. The ideal candidate will have at least 1 year of administrative experience, a high school diploma, and proficiency in Microsoft Office. This role offers competitive pay and benefits in a supportive work environment.

Benefits

Competitive pay

Comprehensive health and dental benefits

RRSP matching

Qualifications

• Minimum 1 year of administrative or office experience, preferably in restoration or construction.
• Strong attention to detail with excellent organization and multitasking skills.
• Excellent verbal and written communication skills.

Responsibilities

• Greet visitors, answer calls, and connect people with information.
• Track data and ensure documents are accurate and ready.
• Help with payroll and coordinate vendors.

Skills

Attention to detail

Customer service

Organization

Multitasking skills

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Post-secondary education in administration or business

Tools

Microsoft Office Suite

Job description

Are you the kind of person who loves making order out of chaos and helping a team shine? As our Administrative Assistant , you'll be the friendly face and organized force that keeps everything running smoothly. You'll bring clarity to busy days, handle details before anyone else has to ask, and make a difference in the experience of every client and teammate you support.

A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT

As the Administrative Assistant, you'll be the go-to person who keeps our office moving. You'll greet visitors with a smile, answer calls, and connect people with the right information at the right time. You'll set up new claims, track data, and make sure documents, reports, and records are accurate and ready to go. You'll help with payroll, coordinate vendors, and ensure supplies and shipments are exactly where they need to be. Behind every smooth-running day, your organization, dependability, and proactive mindset will shine. Your initiative and energy will keep our team focused, our clients supported, and our branch running at its best!

Qualifications

• Minimum 1 year of administrative or office experience, preferably in restoration or construction
• High school diploma or equivalent required; post‑secondary education in administration or business an asset
• Proficiency with Microsoft Office Suite and comfort using mobile applications
• Strong attention to detail with excellent organization and multitasking skills
• Basic knowledge of accounting, billing, and data entry processes
• Excellent verbal and written communication skills
• Proven ability to provide professional and courteous customer service
• Ability to manage sensitive information and maintain confidentiality

Who We Are

At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you.

Let’s Rebuild Together

Your next opportunity starts here. Apply today using our quick, three‑minute, mobile‑friendly application. Join First Onsite. Make a difference. Build your future.

By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process.

First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department.

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