Executive Assistant

Pillar Nonprofit Network; London; On-site; CAD 50,000 - 70,000; Full time

Job summary

A nonprofit organization in London, Ontario, is seeking an Executive Assistant to provide high-level administrative support to the CEO and Board of Directors. The role involves coordinating Board meetings, managing governance documentation, and facilitating strategic initiatives. Candidates should have a Bachelor's degree and 3+ years of experience in executive support roles. The ideal professional is detail-oriented, proactive, and thrives in a fast-paced environment.

Qualifications

• Minimum 3 years of experience providing executive and/or governance support in a nonprofit, public sector, or corporate setting.
• High degree of professionalism, discretion, and sound judgment in handling sensitive information.
• Collaborative and self-motivated with the ability to work independently.

Responsibilities

• Coordinate the annual schedule of Board and committee meetings.
• Prepare and distribute meeting agendas, minutes, and reports with accuracy and professionalism.
• Serve as the primary liaison for the Board of Directors.

Skills

Excellent written and verbal communication skills

Exceptional organizational and time management skills

Proficiency in Microsoft Office 365

Knowledge of governance principles

Education

Bachelor’s degree in Public Administration, Business Administration, Nonprofit Management, Political Science, or a related field

Tools

SharePoint

CRM platforms (e.g. Blackbaud)

Job description

For over 40 years, Brain Tumour Foundation of Canada (BTFC) has been dedicated to supporting, educating, and empowering everyone affected by a brain tumour while funding research and advocating for better outcomes. Our vision is to find the cause of and a cure for brain tumours while improving the quality of life for those affected.

The Role:

The Executive Assistant provides high-level administrative and executive support to the CEO and leadership team, ensuring smooth coordination of operations, communications, and strategic initiatives. This role also supports the organization’s Board of Directors through meeting preparation, documentation, and liaison activities.

In this role, you will coordinate Board and committee meetings, manage governance policies and documentation, facilitate Board onboarding and evaluation processes, and act as a trusted liaison between the Board, CEO, and senior leadership. You’ll also support the CEO in advancing strategic priorities through expert coordination, communication, and project support.

We’re seeking a detail-oriented, proactive professional with a strong understanding of nonprofit governance, excellent communication skills, and experience providing executive-level support. You’ll thrive in a fast-paced, collaborative environment where integrity, professionalism, and compassion guide everything we do.

Key Responsibilities:

• Coordinate the annual schedule of Board and committee meetings, retreats, and special sessions.
• Prepare and distribute meeting agendas, minutes, briefing materials, and reports with accuracy, confidentiality, and professionalism.
• Maintain governance documents, including bylaws, policies, and codes of conduct, ensuring they are current and compliant.
• Support the development and continuous improvement of governance frameworks, policies, and evaluation tools.
• Serve as the primary liaison for the Board of Directors, fostering effective communication between Board members and the executive team.
• Coordinate Board onboarding, education, and evaluation processes to strengthen engagement and governance capacity.
• Monitor and research emerging trends and best practices in nonprofit governance, risk oversight, and compliance.
• Provide high-level executive and administrative support to the CEO, including scheduling, correspondence, and briefing preparation.
• Support the CEO with strategic projects, leadership coordination, and cross-departmental initiatives.
• Track and manage Board and leadership action items, ensuring timely follow-up and accountability.
• Maintain the highest standards of professionalism, discretion, and confidentiality in all organizational interactions.

Qualifications, Skills & Experience:

• Bachelor’s degree in Public Administration , Business Administration, Nonprofit Management, Political Science, or a related field.
• Minimum 3 years of experience providing executive and/or governance support in a nonprofit, public sector, or corporate setting.
• Knowledge of governance principles, including fiduciary duties, policy development, and the role of Board committees.
• Excellent written and verbal communication skills, with the ability to draft clear, concise, and compelling materials for executive and Board audiences.
• Exceptional organizational and time management skills; able to manage multiple priorities under tight deadlines.
• Proficiency in Microsoft Office 365, SharePoint, and CRM platforms ( e.g. Blackbaud)
• High degree of professionalism, discretion, and sound judgment in handling sensitive information.
• Collaborative and self-motivated, with the ability to work independently and anticipate needs in a fast-paced environment.

If you are passionate about making a positive impact and committed to excellence, we would like to hear from you.

Applications will be reviewed as received.

We thank all those who apply but only those selected for further consideration will be contacted.

Brain Tumour Foundation of Canada is an equal opportunity employer and is committed to the principles of inclusion, diversity, equity, and access.

Bachelor’s degree in Public Administration, Business Administration, Nonprofit Management, Political Science, or a related field

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