Office Assistant ofertas em Canadá

The Central Okanagan Public Schools acknowledges the unceded, traditional territory of the Okanagan syilx peoples. The district serves over 25,000 students (including approximately 3,200 students who self-identify as having First Nations, Métis, and/or Inuit ancestry). Central Okanagan Public Schools encompasses the communities of Peachland, West Kelowna, Kelowna, and Lake Country, with 51 school sites (33 Elementary, 8 Middle, 5 Secondary, 3 Learning Centres, an Alternate Education School, and an Online Learning School K-12). The district provides student-centered programs in a diverse and inclusive environment and offers a wide range of educational opportunities for students and staff. We believe equity empowers each learner to thrive, holistically.

We invite applications for the position of:

Capital and Operations Administrative Assistant

This position reports to the Planning Manager and provides capital project bookkeeping and administration support while maintaining a variety of records and files along with clerical and other duties as assigned.

• compile information, calculate costs, and prepare reports;
• create, track, and close out capital project files including major, minor, AFG and other deliverables;
• create, deliver, close work orders relating to capital projects;
• monitor capital authorizations and expenditures;
• coordinate the payment of all invoices related to capital projects, lien holdback payments, letter of credit, project related paperwork, etc.;
• prepare Ministry of Education and Child Care documentation, as required;
• maintain capital project files in electronic form;
• prepare journal entries and coordinate capital budgets with Finance;
• support the development of a variety of materials including correspondence, reports, purchase orders, tenders, Ministry of Education and Child Care forms, etc., using a variety of computer programs.

• monitor expenses and assist staff with financial and budget requests;
• prepare and monitor a variety of reports and compile supporting documentation (e.g., monthly enrolment reports, MyEdBC data, etc.);
• maintain a variety of files and records;
• receive, verify and process invoices and the delivery of goods;
• maintain an up-to-date schedule of appointments;
• receive, screen, and direct phone calls and mail;
• communicate with staff and others and respond to inquiries and provide general information.

• completed Grade 12 (senior secondary school graduation).
• completed 2-year post-secondary education in bookkeeping and administration.
• five (5) years recent bookkeeping and administration experience related to construction, cost tracking, budget analysis, etc.
• excellent knowledge and experience with word processing skills including Microsoft Office (Word, Excel, PowerPoint, Adobe, Outlook, etc.).
• net typing speed of fifty (50) words per minute.

• maintain an excellent quality of work including accuracy and dependability;
• apply strong organizational and time management skills to handle a high volume of files and records;
• possess excellent communication skills;
• maintain excellent interpersonal skills and a high level of professionalism;
• work alone and within a team environment;
• complete the required District Health and Safety training.

This is a full-time continuing position starting as soon as possible, working 35 hours per week at a wage rate of $31.90 per hour, plus a comprehensive employee benefit package including extended health and dental coverage, short term and long-term disability insurance and participation in a defined benefit pension plan.

Qualified candidates are invited to apply online at the following URL with a cover letter and a detailed resume, including three (3) professional references (names and phone numbers) and copies of certifications by 4:00 p.m. on Wednesday, October 1, 2025.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.