Office Assistant jobs in Canada
Executive and Personal Assistant
Apollo Health and Beauty Care
Administrative Assistant | Travel & Office Support
Doane Grant Thornton LLP
Administrative Services Assistant | Mental Health and Substance Use
Interior Health
Student Support Admin Assistant Coordinator
Society of Christian Schools in BC
Administrative Assistant: Boardroom Coordination & Invoicing
Chief Peguis Investment Corporation
Discover more opportunities than anywhere else. Find more jobs nowDean's Office Administrative Specialist
Kwantlen Polytechnic University
Connect with headhunters to apply for similar jobsSite Administrative Assistant
Pomerleau, Inc.
Administrative Assistant
Victoriaville & Co.
Part-Time Admin Assistant — Mental Health & Substance Use
Interior Health
Assistant Director - Strategic Investments Office
Iris Software
Assistant Surveyor (Edmonton Office)
Lawson Consulting & Surveying Ltd.
Sales Assistant (full-time)- Meadows Office
Doran Contractors Limited
Tax Team Legal Assistant – In-Office, Detail‑Driven Support
Payroll & Benefits Coordinator | Toronto ON
Senior Administrative Assistant - Criminology & Asian Studies
Saint Mary’s University
Dynamic Administrative Support - Casual/Temp Roles
St. Francis Xavier University
Administration Clerk - Emergency (GMCH) #2025-209
Groves Hospital & Foundation
Executive and Personal Assistant
Job summary
A leading health and beauty company in Toronto is seeking an Executive/Personal Assistant to the CEO. The role involves managing extensive travel arrangements and providing high-level administrative support. The ideal candidate will have 3+ years of experience and strong knowledge of the travel industry, ideally in luxury travel. This position requires exceptional organization, adaptability, and discretion.
Benefits
Qualifications
- Minimum 3+ years experience as executive/personal assistant to a high demand professional.
- Strong knowledge of the travel industry with proficiency in booking platforms.
- Background in luxury travel industry preferred.
Responsibilities
- Efficiently book and manage flights and accommodations.
- Build and maintain detailed travel itineraries.
- Provide high-level support by organizing meetings and preparing agendas.
Skills
Tools
- Gym Access
- Dental insurance
- Health insurance
We’re Hiring a Personal Assistant to our CEO – Join Our Team!
Are you a travel-savvy professional who thrives in a fast-paced environment? We’re looking for an Executive/Personal Assistant to the CEO to manage extensive travel arrangements (95%) and provide high-level administrative support (5%). The ideal candidate is flexible, detail-oriented, and proactive—someone who can anticipate needs, handle shifting priorities, and maintain absolute trust and discretion.
If you're ready to support a dynamic executive with professionalism and precision, we’d love to hear from you!
- Travel Coordination: Efficiently book and manage flights, accommodations, rental cars, and transportation while navigating last-minute adjustments. Handle all logistics with a focus on efficiency, cost-effectiveness, and seamless execution — even during last-minute changes or disruptions.
- Itinerary & Schedule Management: Build and maintain detailed travel itineraries, ensure alignment with executive preferences, and proactively adapt plans as needed to support dynamic schedules.
- Executive Support: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
- Confidentiality & Discretion: Provide high-level support by prioritizing tasks, organizing meetings, preparing agendas, and ensuring daily operations run smoothly.
- Administrative Duties (5%): Maintain organized filing systems, prepare reports, and assist with executive communications.
Knowledge & Experience:
- Minimum 3+ years previous experience as executive/personal assistant to a high demand professional.
- Strong knowledge and hands-on experience in the travel industry, with proficiency in using booking platforms, managing itinerary changes, and coordinating both land and air travel arrangements.
- Background in luxury travel industry preferred, with strong familiarity in premium accommodations and services.
- Advanced proficiency in scheduling tools, Microsoft Office, and travel management systems.
Skills & Attributes:
- Exceptionally organized and detail oriented.
- Responsive and adaptable under shifting priorities.
- Resourceful problem-solver who can navigate complex scheduling needs.
- Professional and poised, maintaining confidence in high-pressure scenarios.
Work Conditions:
- Frequent travel responsibilities—the candidate must be comfortable handling extensive travel logistics.
- Must be readily available to the CEO and proactive in managing last-minute changes.
- Ability to work independently while maintaining strict confidentiality.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.