Senior Executive Assistant — In-Office, Multi-Time Zone

Hines; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading global real estate investment manager in Toronto is seeking an Executive Assistant to provide advanced administrative support to the Market Leader. The ideal candidate will have at least 5 years of experience in a high-level administrative role and skill in Microsoft Office. Responsibilities include managing schedules, making travel arrangements, and preparing documents. This position requires strong communication skills and the ability to maintain confidentiality in a professional setting.

Benefits

Comprehensive training

Competitive compensation

Robust benefits

Generous vacation packages

Qualifications

• 5 or more years of experience in a high level administrative role serving a senior executive.
• Strong initiative and customer service orientation.
• Ability to manage and prioritize multiple tasks.

Responsibilities

• Provide administrative support by coordinating meetings and events.
• Make detailed travel arrangements.
• Complete monthly expense reports.

Skills

Customer service orientation

Strong verbal and written communication skills

Attention to detail

Ability to work in a team environment

Initiative

Education

High School Diploma or equivalent

Administrative Professional Certificate

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

A leading global real estate investment manager in Toronto is seeking an Executive Assistant to provide advanced administrative support to the Market Leader. The ideal candidate will have at least 5 years of experience in a high-level administrative role and skill in Microsoft Office. Responsibilities include managing schedules, making travel arrangements, and preparing documents. This position requires strong communication skills and the ability to maintain confidentiality in a professional setting.