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The Fairmont Jasper Park Lodge
Executive Assistant
Résumé du poste
A prominent architecture firm in Canada is seeking a highly organized Executive Assistant to support their senior leadership team. This role focuses on project coordination and administrative tasks, enabling high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, and handling travel arrangements for large-scale architectural projects.
Qualifications
- Proven experience as an Executive Assistant or in project coordination.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
Responsabilités
- Support coordination for large-scale architectural projects.
- Maintain executive calendars and schedule meetings.
- Book travel and accommodations for the team.
Connaissances
Outils
Our client is a prominent Architecture firm, based in Canada, with a strong focus on quality design, employee satisfaction and excellent client relationships.
We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role focuses on project coordination and removing administrative hurdles to enable high-value work. The ideal candidate will excel in managing calendars, coordinating meetings, handling travel arrangements, and providing comprehensive support for large-scale architectural projects.
Key Responsibilities :
Project Coordination : Support coordination for large-scale architectural projects, ensuring smooth execution and timely progress.
Administrative Support : Perform various administrative tasks to remove hurdles and enable senior leadership to focus on high-value activities.
Calendar Management : Maintain executive calendars, schedule meetings, and organize staff reviews and initiatives (QMP, etc.).
Meeting Coordination : Prepare for meetings, track notes and action items, and ensure timely follow-up.
Travel and Accommodation : Book ferry and air travel, arrange accommodations, and confirm team availability.
Email Management : Sort and prioritize emails, and follow up with internal and external teams.
Timesheets and Expense Reports : Submit timesheets, expense reports, and architectural hours (OAA, AIBC).
Presentation and Documentation : Prepare PowerPoint presentations and provide project support, including hours submission and review.
Qualifications :
Proven experience as an Executive Assistant or in project coordination.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion in handling sensitive information.
Experience in the architecture or construction industry is a plus.
* Le salaire de référence se base sur les salaires cibles des leaders du marché dans leurs secteurs correspondants. Il vise à servir de guide pour aider les membres Premium à évaluer les postes vacants et contribuer aux négociations salariales. Le salaire de référence n’est pas fourni directement par l’entreprise et peut pourrait être beaucoup plus élevé ou plus bas.
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