office manager

Government of Canada - Central; Mississauga; On-site; CAD 40,000 - 60,000; Full time

Job summary

A government agency in Mississauga is seeking an Administrative Coordinator to oversee administrative activities in a jewellery store setting. The role requires a secondary school graduation certificate and 1 to 2 years of relevant experience. Candidates should have strong interpersonal skills, attention to detail, and proficiency in software such as MS Office. The position is on-site with no remote work option.

Qualifications

• 1-2 years of experience in a similar role.

Responsibilities

• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities.
• Plan and control budget and expenditures.
• Prepare marketing plans and implement activities.
• Interview and train staff.
• Prepare reports and briefs for management.

Skills

MS Excel

MS Outlook

MS Word

Google Drive

Electronic mail

Social Media

Database

Education

Secondary (high) school graduation certificate or equivalent experience

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

1 year to less than 2 years

Work arrangement

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Jewellery store

Responsibilities

• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures
• Prepare marketing plans
• Implement marketing activities
• Interview, hire and provide training for staff
• Prepare reports and briefs for management committees evaluating administrative services
• Plan, organize, direct, control and evaluate daily operations
• Prepare written material such as reports, briefs, website content

Supervision

• 3-4 people

Experience and specialization

• Electronic mail
• Social Media
• MS Excel
• MS Outlook
• MS Word
• Google Drive
• Database

Additional information

• Criminal record check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Organized
• Time management
• Team player
• Accurate
• Values and ethics