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Company: Harlequin Enterprises ULC

Date: May 21, 2025

Job Title: Editorial Assistant, MIRA Books

Department: Harlequin Trade Publishing

Reporting To: Editorial Director, MIRA Books

Status: Regular Full Time

Location: 22 Adelaide Street West, Toronto

Job purpose

Reporting directly to the Editorial Director, the Editorial Assistant is responsible for providing administrative support for the Editorial Director as well as the MIRA Books publishing program, and for obtaining an understanding of the publishing business. The Editorial Assistant is a front-line contact for the Editorial team, and assists in positively portraying the company to external sources.

• Provides administrative support to the Editorial Director with regular tasks including, but not limited to: updating and maintaining internal Editorial systems and publishing schedules; assisting with presentation and meeting materials; providing first reads of manuscripts, revision notes, line-edits and packaging support; the shepherding of edited manuscripts and their associated Production materials; corresponding with authors and agents; responding to email and phone queries.
• Completes first screen for all “slush” manuscripts and query letters submitted, identifies and forwards any that are determined to be worth further consideration, and composes rejection letters as required.
• Manages the social media platforms and backlist programs that fall under the MIRA purview, and works with the relevant teams to develop schedules, packaging and assets.
• Acts as front-line contact for the MIRA team by screening requests or messages from external parties, such as responding to queries from authors/agents, fulfilling requests from our subrights team and overseas offices, providing information when known or referring to the proper source.
• Provides administrative assistance to the MIRA team, including but not limited to requesting ISBNs, generating reports, ordering books, etc.
• Provides assistance to the team as needed to support imprint strategy and growth.

• Undergraduate degree preferred
• Previous administrative experience
• The ability to prioritize, pay close attention to detail, and to multi-task
• Strong communication, planning, organizational, teamwork, and problem-solving skills
• Creativity, decisiveness, functional/technical knowledge, adept with Word, Excel, and PowerPoint, adaptability/flexibility, and a drive for results.
• While these qualifications are not compulsory, they are considered strong assets:
• Post-secondary publishing diploma
• 1 year experience in the publishing industry or the equivalent

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills,

knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.