Administrative Assistant jobs in Canada

About Us: Beyond Beige, a leading bespoke interior design firm, is seeking a highly skilled and detail-oriented individual to join our team as an Office Administrator. Our company excels in Home Renovations, New Builds, Decor, and Commercial Projects, delivering top-notch interior design services across various locations, including Vancouver, North Shore and other areas in BC.

Position Overview: Are you a dynamic professional with exceptional administrative and procurement skills? Beyond Beige offers an exciting opportunity for an individual who thrives in a fast-paced environment. In this role, you will play a key part in ensuring the smooth operation of our office, efficient procurement processes, and successful project execution.

Responsibilities:

Administration:

• Manage the company calendar and schedule to optimize team efficiency.
• Provide executive support by handling calls, emails, and facilitating day-to-day administrative tasks.
• Maintain organized sample library and assist in general office management and maintenance.

Procurement:

• Utilize your excellent procurement skills to estimate costs and apply markups for vendor items, enhancing our invoicing process.
• Collaborate with vendors to negotiate pricing, secure the best deals, and ensure timely delivery of goods.
• Contribute to the efficiency of the supply chain and inventory management.

Office Coordination:

• Oversee office logistics, including facilities management and equipment maintenance.
• Collaborate with project teams by coordinating meetings, preparing materials/boardrooms, and managing project-related documentation.
• Ensure a well-stocked and organized office environment, demonstrating your proactive approach.

Qualifications:

• Proven experience in administrative and procurement roles, showcasing exceptional attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to multitask, prioritize, and work effectively in a dynamic environment.
• A proactive and assertive mindset.

What We Offer:

• Competitive hourly wage in the range of $23-27/hour.
• Growth opportunities within the company.
• Exposure to a dynamic and collaborative work environment.

How to Apply: If you're a skilled administrative professional ready to contribute to the success of Beyond Beige, please submit your resume and a cover letter to meagan@beyondbeige.com. Use the subject line "Office Administrator."

Beyond Beige is an equal opportunity employer. We encourage candidates of all backgrounds to apply.