Office Administrator

Targeted Talent; North Vancouver; On-site; CAD 60,000 - 80,000; Part time

Job summary

A bespoke interior design firm is seeking an Office Administrator to ensure smooth office operations and efficient procurement. The role requires strong administrative and procurement skills, with responsibilities that include managing schedules and collaborating with vendors. The firm offers a competitive wage of $23-27/hour and opportunities for growth within a dynamic work environment.

Benefits

Competitive hourly wage

Growth opportunities

Collaborative work environment

Qualifications

• Proven experience in administrative and procurement roles with exceptional attention to detail.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize effectively.

Responsibilities

• Manage the company calendar and schedule to optimize team efficiency.
• Provide executive support handling calls, emails, and administrative tasks.
• Collaborate with vendors to negotiate pricing and ensure timely delivery.

Skills

Administrative skills

Procurement skills

Communication skills

Organizational skills

Tools

Microsoft Office Suite

Job description

About Us: Beyond Beige, a leading bespoke interior design firm, is seeking a highly skilled and detail-oriented individual to join our team as an Office Administrator. Our company excels in Home Renovations, New Builds, Decor, and Commercial Projects, delivering top-notch interior design services across various locations, including Vancouver, North Shore and other areas in BC.

Position Overview: Are you a dynamic professional with exceptional administrative and procurement skills? Beyond Beige offers an exciting opportunity for an individual who thrives in a fast-paced environment. In this role, you will play a key part in ensuring the smooth operation of our office, efficient procurement processes, and successful project execution.

Responsibilities:

Administration:

• Manage the company calendar and schedule to optimize team efficiency.
• Provide executive support by handling calls, emails, and facilitating day-to-day administrative tasks.
• Maintain organized sample library and assist in general office management and maintenance.

Procurement:

• Utilize your excellent procurement skills to estimate costs and apply markups for vendor items, enhancing our invoicing process.
• Collaborate with vendors to negotiate pricing, secure the best deals, and ensure timely delivery of goods.
• Contribute to the efficiency of the supply chain and inventory management.

Office Coordination:

• Oversee office logistics, including facilities management and equipment maintenance.
• Collaborate with project teams by coordinating meetings, preparing materials/boardrooms, and managing project-related documentation.
• Ensure a well-stocked and organized office environment, demonstrating your proactive approach.

Qualifications:

• Proven experience in administrative and procurement roles, showcasing exceptional attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to multitask, prioritize, and work effectively in a dynamic environment.
• A proactive and assertive mindset.

What We Offer:

• Competitive hourly wage in the range of $23-27/hour.
• Growth opportunities within the company.
• Exposure to a dynamic and collaborative work environment.

How to Apply: If you're a skilled administrative professional ready to contribute to the success of Beyond Beige, please submit your resume and a cover letter to [e-mail]. Use the subject line "Office Administrator."

Beyond Beige is an equal opportunity employer. We encourage candidates of all backgrounds to apply.