Executive Assistant

RBC; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading bank in Toronto is seeking an Executive Assistant to support two Vice Presidents in the Digital Technology team. This role involves extensive multitasking, including managing schedules, coordinating travel, and facilitating communications. Ideal candidates will have 2-5 years of experience in office administration, strong skills in Microsoft Office, and excellent attention to detail. The position offers opportunities in a collaborative and high-performing team environment.

Benefits

Comprehensive Total Rewards Program

World-class training program

Dynamic team environment

Qualifications

• 2-5 years’ experience in office administration and supporting senior management.
• Strong interpersonal and diplomacy skills.
• Ability to thrive in a collaborative environment.
• Proficient in Microsoft Office Suite.
• Excellent written communication skills.

Responsibilities

• Provide direct support to 2 Vice Presidents.
• Organize schedules and correspondence.
• Document technical meeting minutes.
• Coordinate travel arrangements.
• Manage executive calendars and meetings.

Skills

Communication

Detail-Oriented

Office Administration

Time Management

Teamwork

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Job description

Overview

What is the Opportunity?

The Executive Assistant provides direct support to 2 Vice Presidents part of the Digital Technology team within PB&DT (Technology & Operations). The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials, and prepares/acts as a pre-verification officer for department expense reports.

Responsibilities

• Document technical meeting minutes and maintain action items.
• Manage team moves and changes in workday including vacation tracking and absence management.
• Management of compliance reporting tasks such as overdue staff training, expenses, etcetera.
• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided.
• Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return.
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets.
• Coordinate all requirements, maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive team.
• Support in the organization of quarterly town halls, employee recognition celebrations, and other team events.
• Maintain global distribution list and distribute group-wide communications.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.

Qualifications

• Must-have
• 2-5 years’ experience in office administration and providing support to senior-level management or relevant experience.
• Strong interpersonal and diplomacy skills. Comfort in dealing with individuals across all levels of the organization.
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities.
• Ability to work in a fast-paced environment. Adapt to change and navigate continuously shifting requirements.
• Ability to work efficiently and accurately with minimal supervision.
• Proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents, and PowerPoint slide decks as per guidance provided.
• Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills.
• Excellent written communication skills.

• Nice-to-have
• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done.
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.
• Financial industry Executive Admin experience.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.
• A world-class training program in financial services.
• Opportunities to do challenging work, opportunities to take on progressively greater accountabilities and opportunities to building close relationships with clients.
• Access to a variety of job opportunities across business and geographies.

#LI-Post

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City: Toronto

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: TECHNOLOGY AND OPERATIONS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-09-23

Application Deadline: 2025-10-08

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.