Medical Office Assistant jobs in United Arab Emirates

We are seeking a multi-talented and resourceful professional to take on the combined role of Executive Assistant, Personal Assistant, and Office Manager. This all-in-one position is ideal for a proactive self-starter with a "can-do" attitude who thrives in dynamic environments and excels at juggling diverse responsibilities.

Key Responsibilities :

Executive & Personal Assistance :

• Provide end-to-end support to senior executives, managing complex schedules, travel arrangements, and confidential communications.
• Act as the primary point of contact between executives and internal / external stakeholders.
• Anticipate executive needs and proactively address administrative tasks and special projects.

Office Management :

• Oversee the smooth day-to-day operations of the office, ensuring a professional and efficient workspace.
• Manage relationships with vendors, service providers, and internal teams to maintain office functionality.
• Plan and coordinate company events, meetings, and employee engagement activities.

Project & Workflow Coordination :

• Take ownership of cross-departmental projects, ensuring timely delivery and alignment with organizational goals.
• Prepare detailed reports, presentations, and documentation to support decision-making.
• Conduct research on various topics to assist with business strategy and operations.
• Maintain accurate records of financial transactions, including budgets and expense reporting.
• Liaise with finance teams to ensure compliance with internal and international financial policies.
• Optimize administrative processes to enhance efficiency and minimize redundancy.

Qualifications & Skills :

Educational Background :

• Bachelor’s degree in Business Administration, Finance, or a related field.

Experience :

• Proven experience in a hybrid role encompassing Executive Assistance, Personal Assistance, and Office Management.
• Background in finance or working within international organizations is essential.
• Experience in multinational corporate environments with an understanding of global business practices.

Core Competencies :

• Outstanding organizational and multitasking abilities, with a knack for prioritization.
• Exceptional communication skills, both written and verbal, with fluency in English.
• Advanced proficiency in MS Office Suite and other productivity tools.
• Ability to work independently, exercise sound judgment, and demonstrate a high level of initiative.