Facilities Coordinator

Parisima Talent; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment agency in Dubai is seeking a Facilities Coordinator to manage daily facility operations, focusing on soft services and creating a welcoming environment. The role involves overseeing maintenance, conducting inspections, and supporting HR initiatives to enhance team morale. The ideal candidate should have strong organizational and communication skills, with experience in facilities management and a commitment to sustainability. This position offers career development opportunities in a collaborative culture.

Qualifications

• Background in soft services essential for effective facility operations.
• Strong communication skills needed for interactions with staff and vendors.
• Experience in managing multiple tasks in a fast-paced environment.

Responsibilities

• Coordinate daily facility operations focusing on cleanliness and maintenance.
• Manage and oversee maintenance requests and resolve issues.
• Conduct regular inspections for safety compliance and maintenance needs.
• Assist in planning office moves ensuring minimal disruption.
• Maintain an organized inventory of supplies for operations.
• Support sustainability initiatives promoting environmentally friendly practices.
• Collaborate with HR for employee engagement activities.
• Prepare and manage budgets related to facility operations.
• Act as first point of contact for facility-related inquiries.

Skills

Strong organizational skills

Excellent communication skills

Proficiency in facilities management software

Knowledge of health and safety regulations

Experience in soft services

Problem-solving skills

Budget management skills

Job description

As a Facilities Coordinator at our innovative recruitment agency in Dubai, you will be at the forefront of ensuring our workplace operates seamlessly. This role is ideal for those with a background in soft services, as you will be responsible for creating a welcoming and efficient environment for all employees. Your expertise will be crucial in managing various aspects of facility operations, allowing our team to focus on delivering exceptional HR outsourcing services to our clients.

In this position, you will have the opportunity to develop your skills and advance your career in facilities management. We are committed to investing in our employees through training programs and mentorship opportunities that will enhance your expertise in soft services and other facility-related areas. As you grow and take on new challenges, you will find ample opportunities for career progression within our organization, paving the way for a successful future.

Joining our team means becoming part of a collaborative culture where your contributions are valued. You will work alongside a diverse group of professionals who are passionate about their work and dedicated to creating an exceptional workplace. Your experience in soft services will not only enhance our operational efficiency but also help foster a positive team atmosphere. This role is more than just a job; it is a chance to build a fulfilling career while making a significant impact on our organization.

Responsibilities

1. Coordinate daily facility operations with a focus on soft services, ensuring cleanliness and maintenance standards are met to support a productive work environment.
2. Manage and oversee maintenance requests related to soft services, collaborating with vendors and service providers to resolve issues in a timely manner.
3. Conduct regular inspections of facilities to identify maintenance needs and safety hazards, ensuring compliance with health and safety regulations.
4. Assist in planning and executing office moves, ensuring minimal disruption to operations and a smooth transition for employees.
5. Maintain an organized inventory of supplies and equipment, ensuring all necessary resources are available for staff and operations.
6. Support the implementation of sustainability initiatives within the workplace, promoting environmentally friendly practices and reducing operational costs.
7. Collaborate with HR and other departments to organize employee engagement activities, fostering a positive workplace culture and enhancing team morale.
8. Prepare and manage budgets related to facility operations, ensuring cost-effective solutions while maintaining high service standards.
9. Act as the first point of contact for facility-related inquiries, providing exceptional customer service to employees and visitors alike.

Skills

• Strong organizational skills to effectively manage multiple tasks and prioritize responsibilities in a fast-paced environment.
• Excellent communication skills, both verbal and written, to facilitate clear interactions with staff and vendors.
• Proficiency in facilities management software and tools to streamline operations and enhance productivity.
• Knowledge of health and safety regulations to ensure compliance and promote a safe workplace.
• Experience in soft services to maintain a welcoming and efficient work environment.
• Problem-solving skills to address facility-related issues promptly and efficiently.
• Budget management skills to track expenses and optimize resource allocation effectively.