Junior Facilities Coordinator

Brevan Howard; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational financial services firm based in Abu Dhabi is seeking a Junior Facilities Coordinator to support daily operations, including vendor management, pantry restocking, and facility requests. This role requires excellent interpersonal skills, the ability to multitask in a fast-paced environment, and proficiency in Microsoft Office tools. Experience in facilities management or office operations is desirable but not essential. This position offers a dynamic workplace environment with opportunities for professional development.

Qualifications

• Ability to work alongside an existing facilities management team.
• Experience coordinating external vendors and working within building procedures.
• Knowledge of U.A.E. building regulations and HSE requirements.

Responsibilities

• Support Reception with deliveries and operational requests.
• Assist with purchase requests and invoice tracking.
• Monitor and restock pantry, washrooms, and office supplies.
• Schedule and supervise vendors for various services.
• Conduct routine office walkthroughs and maintenance checks.

Skills

Fluent in English (written & spoken)

Strong interpersonal and relationship-building skills

Ability to multitask and prioritise workload

Teamwork skills

IT skills including Microsoft Outlook and Excel

Tools

Microsoft Office Suite

Office Space

Workday

ServiceNow

Job description

We are looking for a Junior Facilities Coordinator to join our office in Abu Dhabi

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE

• Support Reception with deliveries to the building and ad-hoc operational requests
• Assist with purchase requests/POs and invoice tracking (within internal controls).
• Monitor and restock pantry, washrooms, stationery, and critical office supplies.
• Receive, log and track facilities requests via landlord/building helpdesk and email
• Assist with the coordination of maintenance, repairs (reactive and planned).
• Schedule and supervise vendors (cleaning, maintenance, pest control, pantry services, furniture, etc.)
• Conduct routine office walkthroughs/maintenance checks and report findings and actions taken
• Support meeting rooms and client-area readiness (room setup, supplies, and basic A/V checks with IT)
• Support trading floor readiness and rapid response to operational issues (HVAC, lighting, power, leaks) and elevate when required
• Support fire/life-safety routines (fire alarm checks, fire marshalling and drills) and maintain records
• Support health and safety procedures and assist with compliance documentation
• Support building systems and site security processes (BMS and access control) and liaise with ADGM building management/landlord and other tenants as required

WORK EXPERIENCE/BACKGROUND:

• Fluent in English (written & spoken); Arabic is an advantage
• Ability to work alongside an existing facilities management team and support stakeholders
• Strong interpersonal and relationship-building skills
• Experience coordinating external vendors/contractors and working within building/landlord procedures
• Ability to multitask and prioritise workload in a fast-paced environment
• Strong time management and follow-through
• Reporting and record-keeping skills (tickets, service reports, compliance logs)
• Clear and concise writing skills
• Teamwork skills and the ability to work with others (Reception, IT, Security and building management)
• IT skills including Microsoft Outlook, Word and Excel.
• Exposure to systems such as Office Space, Workday and ServiceNow is desirable
• Basic trainings such as First Aid are desirable
• Practical, proactive and solutions-focused work approach
• Ability to work independently as well as part of the team
• Knowledge of U.A.E. building regulations and HSE requirements (or willingness to learn)
• Previous experience in a facilities, office operations, hospitality or reception environment is desirable but not essential
• Experience in architecture, MEP or a building site environment is desirable but not essential