Junior Facilities Coordinator

P2P; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading facilities management firm in Abu Dhabi is seeking a Facilities Coordinator to support daily operations and ensure efficient management of facilities requests. Responsibilities include monitoring supplies, coordinating maintenance, and supporting building safety protocols. The ideal candidate is fluent in English, possesses strong interpersonal skills, and has some experience in facilities management or office operations. This role requires multitasking abilities and IT proficiency, particularly in Microsoft applications.

Qualifications

• Experience coordinating external vendors or contractors.
• Ability to work in a fast-paced environment.
• Knowledge of UAE building regulations preferred.

Responsibilities

• Support reception and operational requests.
• Monitor and restock office supplies.
• Assist with maintenance and repairs coordination.

Skills

Fluent in English

Strong interpersonal skills

Time management

Multitasking ability

Teamwork skills

IT skills (Outlook, Word, Excel)

Tools

Office Space

Workday

ServiceNow

Job description

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE

• Support Reception with deliveries to the building and ad-hoc operational requests
• Assist with purchase requests/POs and invoice tracking (within internal controls).
• Monitor and restock pantry, washrooms, stationery, and critical office supplies.
• Receive, log and track facilities requests via landlord/building helpdesk and email
• Assist with the coordination of maintenance, repairs (reactive and planned).
• Schedule and supervise vendors (cleaning, maintenance, pest control, pantry services, furniture, etc.)
• Conduct routine office walkthroughs/maintenance checks and report findings and actions taken
• Support meeting rooms and client-area readiness (room setup, supplies, and basic A/V checks with IT)
• Support trading floor readiness and rapid response to operational issues (HVAC, lighting, power, leaks) and escalate when required
• Support fire/life-safety routines (fire alarm checks, fire marshalling and drills) and maintain records
• Support health and safety procedures and assist with compliance documentation
• Support building systems and site security processes (BMS and access control) and liaise with ADGM building management/landlord and other tenants as required

WORK EXPERIENCE/BACKGROUND

• Fluent in English (written & spoken); Arabic is an advantage
• Ability to work alongside an existing facilities management team and support stakeholders
• Strong interpersonal and relationship-building skills
• Experience coordinating external vendors/contractors and working within building/landlord procedures
• Ability to multitask and prioritise workload in a fast-paced environment
• Strong time management and follow-through
• Reporting and record-keeping skills (tickets, service reports, compliance logs)
• Clear and concise writing skills
• Teamwork skills and the ability to work with others (Reception, IT, Security and building management)
• IT skills including Microsoft Outlook, Word and Excel.
• Exposure to systems such as Office Space, Workday and ServiceNow is desirable
• Basic trainings such as First Aid are desirable
• Practical, proactive and solutions-focused work approach
• Ability to work independently as well as part of the team
• Knowledge of UAE building regulations and HSE requirements (or willingness to learn)
• Previous experience in a facilities, office operations, hospitality or reception environment is desirable but not essential
• Experience in architecture, MEP or a building site environment is desirable but not essential